Key responsibilities:
Monthly financial & procurement administration
• Prepare the monthly accounts payable schedule, follow up on outstanding payables and ensure timely settlement.
• Collect monthly office expense invoices and raise Purchase Orders (POs) in the system.
• Maintain records of expenses and ensure compliance with internal policies and budget controls.
Office operations & facilities support
• Manage office supplies and stationery, ensure cost efficiency and appropriate stock levels.
• Work together with the security and cleaner to safeguard company assets and maintain a clean, safe, functional office environment and shared venue.
• Coordinate incoming/outgoing document dispatch for all departments.
Events coordination
• Support customers visits to TĐX venue, coordinate with the Head Quarter to ensure seamless logistics.
• Assist with the logistics, set- up, event follow for customers events.
• Partner with Head Quarter to support internal activities such as: annual health check- ups, transportation arrangements, team building).
Process improvement & project support
• Assist with ad- hoc projects and operational activities as assigned by the Head Quarter.
• Identify opportunities to streamline processes, improve administrative systems and enhance operational efficiency.
• Maintain updated records, prepare status reports and support cross- departmental coordination.
Stakeholder engagement & general support
• Carry out other administrative duties as required (meeting support, business booking)
• Provide excellent service orientation in all interactions, ensuring a positive experience for internal teams, clients and visitors.
• Act as a liaison point between local branch, Head Quarter, other departments and external vendors/suppliers.
Key skills and experience:
• Service- minded attitude, agile, resourceful and flexible.
• Excellent communication and interpersonal skills, comfortable liaising with stakeholders at various levels (internal and external)
• Demonstrated ability to manage multiple tasks, priority effectively, and work in a fast- paced environment.
• 1- 2 years of experience in administrative, operations or service officer role.
• Degree in front desk, hospitality or a related field.
• Proficient in Microsoft Office, experience with procurement/purchase systems is an advantage.
• Good problem- solving ability and willingness to take ownership.
• Strong organization skills, attention to detail, and initiative.
• Fluency in English and Vietnamese; additional languages a plus.
BENEFITS:
Provide complete equipment to serve the job
13th month salary depend on company revenue and many other attractive forms of bonus
14 days leave/year.
Salary: Competitive (negotiable based on experience)
Culture allows to maximize the abilities and creativity of personnel
Fully enjoy social insurance, health insurance, and other benefits in accordance with the provisions of the Labor Law and the Company&039;s benefits
