Reconcile orders with received payments
Map the aligned price with CLPs, the amount Byte receives from the platform, and any supported surcharges (if any) to reconcile the cash flow: Byte received vs Byte paid to CLPs.
Check order data and verify the cash flow from the platform to the agency (Byte), and from Byte to CLPs according to monthly settlement cycles.
In cases where third- party partners are involved (e.g., Viettel Post, Grab), assign a PIC to track cash flow/settlement with those parties.
Review order status (e.g., exclude canceled orders).
List the number of returned/failed orders to account for related costs.
Create payment orders and supporting documents.
Submit payment data for each CLP so Byte can process the payment orders.
Closely follow up with the agency to ensure the settlement cycle is completed on schedule
Update CLPs to confirm the final settlement amount; in case of delays, inform CLPs to keep them aware.
Spending tracking vs Budget
Track the budget monthly and based on PO progress.
Tax update + CLP consultancy
Support Byte with process documentation related to tax matters, e.g., tax exemption agreements (signed between Byte and CLPs).
Advise on the most suitable process for the CLP business model.
Update tax policies on e- commerce/online sales if there are any changes.
Onboarding CLPs Contract/ Q&A
Review Standard contract for any adjustment + Followed up with CLP Contract to be signed together with Fulfilment team + Sales team
Advise on scaling orders vs cashflow mapping on CLP Portal tech solution
Propose optimization or automation of existing processes and systems to streamline the reconciliation/payment workflow for 50–100 CLPs, in collaboration with the Tech and Fulfilment teams.
Gift control Supervior
Advise + Supervise Gift reconciliation on CLPs portal or documents to scale Gift automation reconciled
Operation Cost Optimization
Suggest on how Op cost can be saved while scaling
Payment Follow up
Schedule payment btw Byte vs 3A vs CLPs and remind stakeholders
Collaborate w internal CFS: Explain to CFS when policy and payment flow needed to be evolved towards automation, Prepare evidence. Align between CFS vs Byte Accountant vs CLPs
Budget plan with Internal Finance: Budgeting, raise PO
Tech Reconcile Automation: Advise Tech + internal Op to develop payment reconciled automatically to scale with CLPs nationwide on CLP Portal instead of maintaining traditional manual reconciliation
