Personal Assistant to BOD

RESPONSIBILITIES:
Business Related Responsibilities for Advisory:

Manage the SBI system, including entering client information such as database details, proposals, opportunities, contracts, and payments.
Prepare proposals based on requirements and information provided by respective HODs or authorized person.
Prepare contracts and follow up on billing and collections.
Champion the application of AI in Advisory, including initiatives like Legal Leg back.

Personal Assistant to BOD:
Providing general administrator & clerical assistance to BOD, including:

Ensuring the confidentiality and sensitivity of handling all information related to the BOD office and seeking consultation where necessary.
Preparing and translating materials that support the BOD&039;s meetings.
Facilitating smooth communication between the BOD office and internal departments, maintaining credibility, trust, and support with senior management staff.
Assisting in the organization of internal and external events with necessary preparations and collaboration with relevant stakeholders.
Making sure that the BOD&039;s schedule is adhered to and respected.
Undertaking any other tasks or projects assigned by the BOD.
Attending BOD meetings, documenting attendance, taking minutes, and implementing appropriate follow- up actions.
Taking responsibility for arranging the travel plans of the BOD, including booking hotels, air tickets, meeting rooms & claims related.

REQUIREMENTS:

Excellent organizational and time management skills, able to manage and maintain executive calendars effectively.
Experience in international or consulting/real estate/investment companies is a plus.
Strong interpersonal and communication skills, with the ability to coordinate across departments and with external stakeholders.
Proficient in administrative and clerical tasks, including minute- taking, document preparation, and event coordination.
Advanced skills in Microsoft Office (Word, Excel, PowerPoint).
Bachelor’s degree in Business Administration, Office Management, Secretary, Languages, or related fields.
Strong problem- solving and multitasking abilities, able to work in a fast- paced and confidential environment.
Minimum of 3 years of experience in an Executive Assistant or Personal Assistant role, preferably supporting senior- level executives (e.g., C- suite).
Capable of drafting, translating, and presenting bilingual documents clearly and professionally.
Fluent in English, both written and spoken (equivalent to IELTS 6.5+ or similar standard).
Personality & Attitude:

- Proactive, flexible, and able to handle urgent or last- minute tasks as needed.
- Maintains strict confidentiality and discretion in handling sensitive information.
- Highly responsible, detail- oriented, and accurate.

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Cập nhật gần nhất lúc: 2025-10-21 09:55:03