We are looking for a talented
HR Supervisor
who will play a strategic and operational role in building and managing the entire HR and Administration system at Helix Mesh.
If you have experience leading comprehensive HR policies, have a deep understanding of Vietnamese Labor Law, are able to provide strategic advice to the Board of Directors, and are eager to grow with a dynamic organization that is on the path to expansion – we look forward to connecting with you.
Location:
District 4, Ho Chi Minh City, Vietnam (Helix Mesh, a branch of Nebula Block & Swan)
Work Location:
In person (all business days)
Report:
to CEO & Global HRM
What You’ll Do
Human Resources
Strategy & Compliance
Provide strategic HR guidance and act as a trusted advisor to the CEO and leadership team on workforce planning, succession planning, and talent development.
Advise management on labor law risks and implement preventive measures for issues such as workforce reduction, terminations, labor disputes, and regulatory inspections.
Ensure full compliance with the Vietnamese Labor Code (2019) and other labor- related regulations (contracts, working hours, SI/HI/UI, health & safety, etc.).
Operations & Policy Management
Develop, propose, and implement HR processes across the employee lifecycle: recruitment, onboarding, training, performance evaluation, discipline, and offboarding.
Draft, update, and regularly audit internal policies, labor regulations, employee handbooks, job descriptions, KPI/OKR systems, and corporate culture documentation.
Handle complex employee relations matters including investigations, grievances, disciplinary actions, and conflict resolution, ensuring timely and lawful execution.
Recruitment
Directly manage and supervise recruitment activities, including sourcing strategies and interview coordination.
Identify, develop, and optimize recruitment channels based on job requirements.
Performance & Learning Development
Lead company- wide performance management processes: annual appraisals, 360- degree feedback, calibration sessions, and salary review cycles.
Coordinate internal training plans, build employee development pathways, and track learning outcomes.
Compensation, Benefits & Labor Reporting
Address employee inquiries regarding salary, benefits, and HR policies.
Monitor timekeeping, leaves, overtime, allowances, and ensure timely and accurate payroll data.
Manage payroll, bonuses, PIT, SI/HI/UI contributions, year- end tax finalization, and all employee benefits.
Employee Records Management
Ensure secure storage, confidentiality, and compliance in document handling.
Oversee all HR documentation including labor contracts, decisions, and employee records.
Administrative
Act as the contact point for office services (equipment maintenance, logistics, etc.).
Manage daily office operations: facility management, equipment, supplies, and third- party vendor services.
Maintain and archive administrative documents, internal procedures, and company records.
Ensure company documents and administrative processes comply with legal updates and governmental regulations.
Support internal engagement and cultural initiatives in collaboration with leadership.
Coordinate with accounting and liaise with authorities (Social Insurance, Labor Department, etc.) when required.
Other Duties
Prepare regular reports on HR and administrative expenses and forecasts.
Perform other tasks as assigned by management.
What We’re Looking For2+ years of experience in HR generalist/specialist role, with at least 1 year in a supervisory or team- lead capacity.
Proficient in English communication, both written and spoken (as the role involves direct interaction with the CEO and foreign managers and requires working with documentation in English.
High integrity, responsibility, attention to detail, and strong confidentiality awareness.
Bachelor’s degree or higher in Human Resources Management, Business Administration, Law, or related fields.
Strong skills in planning, team management, and task execution.
Proficient in office software: Microsoft Office, Google Workspace (especially Excel/Google Sheets).
Excellent problem- solving, communication, motivation, and disciplinary handling skills.
In- depth knowledge of Labor Law, Social Insurance, and HR administrative procedures.
HR management certifications are a plus.
Benefits:
Parking fee.
Participate in social insurance, health insurance, and unemployment insurance as per regulations.
Exposure to cutting- edge technology and innovative projects in the AI, blockchain, and high- performance computing industries.
Annual leave, holidays, and Tet break according to company regulations and current laws.
Opportunity to collaborate with a professional and experienced team headquartered in Canada.
Competitive salary.
A chance to contribute to a global company serving international clients in these dynamic sectors.
Provided with working equipment.
Application Process:
To apply, please submit your Resume and Portfolio to
kailyn.le@helixmesh.com
,
cc: hr@nbai.io
We appreciate the interest of all applicants, but only candidates under consideration will be contacted. Please refrain from agency calls.
Interview Process:
● STEP 2: Interview with Line Manager
● STEP 1: Pre- screen Interview with HR/ Global HRM
● STEP 3: Reference check
● STEP 4: Offer Letter
