Chuyên Viên Hành Chính_Office & Administration Specialist

Office Management Specialist’s role and responsibility is to organize and delivery office and administrative services to employees, contributing to creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.
Reception:
- Perform front- office tasks and ensuring daily operations, such as guest/ visitor welcoming, clerical tasks, overseas meeting rooms, asnwering phone calls etc.
- Control In- Out
Office physical condition management:
- Propose office rules and ensure compliance
- Oversees office layout, office facilities/ assets, office security, 5S, hygiene, clealiness and ensure physical security operation in accordance with ISO and related requirements
- Make periodical office audit and ensure necessary maintenance and repair, and all equipment, tools are in proper conditions
Office supplies/ services:
- Control and ensure providance of office supplies and internal services such as stationery, water, logistics, travelling, courier, etc.
Business Trips/ Visa/ Work Permit:
- Apply for visa and perform expatriate services if any
- Arrange accommodation/ transportation, travel insurance, etc. for employee business trips
Employee health & safety: Organize annual health check and other healthcaring- related activities for employees; make plan and implement annual fire fighting operation activities
Employee welfares and events: Assist staff activities and deliver welfares to employees
Budget and Expenditure Control/ Vendor Management:
- Control administrative expenses
- Ensure that all items are invoiced and paid on time
- Manage vendors/ contracts, do negotiations for the best cost and service efficiency
Performs other tasks assigned by Team Lead, Manager

• Good at English
• Good at MS Office applications
• At least 1 year of experience in a similar position
• Excellent planning, time management skills, be a multi- tasker,
• Having customer- oriented mindset and good at interpersonal and communication skills
• Bachelor’s Degree
• Can work onsite at office on weekdays

• 18 days of annual leave
• 13th- month salary and additional bonuses based on the business performance
• Additional healthcare insurance and annual health check- up
• Competitive salary depending on skills and capabilities
• Outdoor activities with company support: sports clubs, team building, happy hour party, birthday, company trip, staff, and family events, etc
• Flexible working time with working days from Monday to Friday
• Light beverage and food are available all the time in the office
• Good career growth opportunities with interesting and challenging projects English, technical, and soft skills training courses

Cập nhật gần nhất lúc: 2024-05-09 00:45:03