Key Responsibility:
General Administration
Allocate, retrieve, and manage employee uniforms.
Handle visa applications, temporary residence registration, and other legal procedures for BOD and employees.
Oversee office cleaning tasks when required and support administrative matters at the Director’s office and company- leased houses.
Plan maintenance, repair, and replacement of old or damaged equipment to ensure smooth company operations.
Coordinate and implement administrative tasks related to new store openings.
Arrange business travel for employees (transportation, accommodation, air tickets, etc.).
Manage office warehouse tools and samples; monitor inventory of office supplies and equipment, and arrange replenishment when necessary.
Process and settle business trip expenses (hotel, airfare, and related costs).
Conduct regular asset inventory and control for offices, stores, and warehouses.
Perform general administrative duties including management of office supplies, equipment maintenance, and facility operations.
Purchasing
Prepare required documentation (quotations, contracts, invoices, etc.) for Accounting submission.
Execute purchasing tasks as requested by the Director/BOD.
Support departments and stores in fulfilling purchasing requests for tools, equipment, and stationery.
Source suppliers, negotiate pricing and contract terms to ensure favorable conditions for the company.
Manage procurement and repair of office/store equipment (printers, laptops, computers, cameras, etc.) as required by BOD.
Coordinate delivery of purchased goods to stores.
Obtain at least three quotations from different suppliers in compliance with Accounting procedures.
Correspondence & Document Management
Assist the Admin Team Leader in compiling documents for license applications (e.g., Food Safety License).
Translate documents as requested by the Director.
Support notarization processes by preparing and photocopying required documents.
Organize and maintain an effective document storage system for department records and confidential company documents.
Ensure proper filing, storage, and management of company documents (contracts, licenses, legal documents, etc.).
