ADMIN EXECUTIVE

The Admin Executive is responsible for managing administrative operations with a strong focus on business travel coordination. This role plays a critical part in arranging domestic and international travel, including flight bookings, hotel reservations, and transportation logistics, ensuring accuracy, cost control, and smooth execution of travel plans. Hands- on experience in airline booking procedures is essential for this position.

Administrative & Travel Coordination (80%)

Arrange hotel bookings in line with company policy and budget.
Coordinate office vehicles and external car rental services for business trips.
Ensure all travel schedules are well- organized, cost- effective, and executed without errors.
Monitor and report travel expenses on a regular basis.
Book domestic and international flights accurately and efficiently.
Work directly with airlines, ticketing agencies, and OTA platforms to secure competitive rates.
Manage all business travel arrangements for employees and BOD.
Handle ticket changes, cancellations, rebookings, and urgent schedule adjustments.
Support other administrative tasks when required.

Reception (20%)

Receive and distribute mail and parcels.
Coordinate logistics for meetings and internal events.
Manage meeting room bookings and preparation.
Manage the reception desk and professionally welcome guests and partners.
Maintain a clean and professional reception area.
Handle incoming calls and redirect appropriately.

QUALIFICATIONS & SKILLS

Education: Degree or diploma in Business Administration, Tourism, Hospitality, Languages, or related fields.
Experience:

Experience supporting senior management is an advantage.
Solid hands- on experience in booking domestic and international flights and managing ticket changes.
Minimum 3 years of experience in Administration, Travel Coordination, or Travel Agency roles.
Languages: Good command of English (written and spoken)
Prior experience working directly with airlines or ticketing agencies is highly preferred.

Skills & Attributes:

Proficient in Microsoft Office (especially Excel).
Good communication and coordination skills.
Experience handling flight changes, urgent rebookings, and schedule adjustments.
Strong organizational and multitasking skills.
Strong cost control mindset and budget awareness.
Strong knowledge of airline booking procedures and ticketing processes.
Willingness to support urgent travel arrangements outside normal office hours when required.
Ability to work under time pressure and manage urgent travel requests.

Requirements:

Gender: Female
Pleasant and professional appearance with a positive attitude

Working location: 3rd Floor, Capital Tower, 6 Nguyen Khac Vien Str., Tan My Ward, HCMC

Chế độ bảo hiểm, Du Lịch, Chế độ thưởng, Chăm sóc sức khỏe, Đào tạo, Tăng lương, Công tác phí, Nghỉ phép năm

Cập nhật gần nhất lúc: 2026-03-13 06:05:02