The Senior Purchasing Officer is responsible for managing end- to- end procurement activities, including supplier sourcing, bidding, negotiation, contract management, cost control, and supplier performance evaluation. The role supports multiple functions such as IT, Marketing & Communication, and People & Workplace to ensure cost- effective, compliant, and timely purchasing.
Primary Responsibilities
IT Procurement
Procure IT equipment, software, and related services, including licenses, servers, and IT solutions.
Collaborate with the IT Department to prepare RFQs/RFPs, analyze proposals, and negotiate contracts.
Manage vendor performance and renewals of licenses and IT service agreements.
Marketing & Communication Procurement
Source and manage suppliers for marketing materials, printing, promotional gifts, and event services.
Coordinate with suppliers for company events (conferences, product launches, branding activities).
People & Workplace Procurement
Support sourcing suppliers for internal events and employee engagement activities (e.g. workshops, Year- End Party, etc.).
Procure office maintenance, repair, and general services to ensure smooth daily operations.
Coordinate with internal stakeholders to align procurement with operational needs.
Secondary Responsibilities
Annual Procurement Planning
Consolidate and prepare the annual procurement plan, clearly identifying categories, volumes, timelines, and budgets.
Monitor execution of the procurement plan and propose adjustments when necessary.
Collect purchasing demands from departments and divisions.
Supplier Management & Development
Support the development of supplier search tools to help internal departments quickly identify qualified vendors.
Implement and manage supplier evaluation systems using KPIs, SLAs, and scorecards.
Collaborate with cross- functional teams to define supplier evaluation criteria and reporting dashboards.
Conduct regular supplier performance reviews and recommend improvement or corrective actions.
Develop, maintain, and update a centralized supplier database.
Compliance & Reporting
Ensure all procurement activities comply with internal policies, legal regulations, and audit requirements.
Coordinate with Legal and Accounting teams for contract validation, payment terms, and documentation.
Prepare periodic and ad- hoc reports on procurement activities, cost optimization, savings, and supplier performance.
