Location: 32A Phan Dinh Phung street, Hai Chau ward, Da Nang city, Vietnam
Reports to: Country Director, VN
Co- report to: Global Director, People & Culture
Job Overview:
The Human Resources Manager will develop, administer, and provide HR support to our Vietnam team relating to recruiting, compensation & benefits, staffing, goal/performance management, learning and development initiatives, talent management and internal communications for ICC programs. You will create and implement systems, policies, and procedures that align with OneSky’s mission, programs, and values. In addition, you will be a trusted advisor to the leadership team, relied on for advice about HR- admin best practices, labor regulations, and the talent market.
HR planning
Support the Country Director on all HR deliverables planning, and talent strategy particularly as it relates to current and future talent needs, recruiting, retention, succession planning, crisis management, and leading diverse and inclusive teams.
● Analyze HR- related data, including performance assessments, turnover rates, recruitment and HR policy goals in line with organizational strategy.
● Keeping abreast of salary trends, best practices, regulatory changes, and new technologies;
● Work with the finance team monitoring/updating headcounts and salary projections.
● Develop job descriptions suitable with each position, evaluation systems as and advise on HR matters.
● Identify gaps, and propose and implement changes necessary to address HR- related risks;
Recruitment
● Manage the talent acquisition process, which may include recruitment, interviewing, and hiring of qualified job applicants; collaborates with departmental managers to understand skills and competencies required for Job openings.
● Collaborate with other departments to implement the introduction program for new staff including training schedule, logistics, training material, filing systems.
Training and Developing
● Identify training needs; design, develop, implement and deliver staff training programs and evaluate training program effectiveness;
● Create learning and development initiatives that provide internal development opportunities for employees;
● Train people managers on performance reviews, interview process, workforce planning, crisis management, and leading diverse and inclusive teams;
● Collaborate with Program teams to conduct the annual training of CSP policy and report to DOET, DOFA and Global HR as required.
Compensation and Benefits
● Design and administer competitive salary and benefits packages
● Research and update salary projections for Finance purposes;
● Manage payroll, social insurance, tax, bonuses, incentives, and other forms of compensation to ensure legal compliance throughout HR management.
● Draft employment contracts, process accidental insurance for OSVN employees.
● Assist the Country Director in designing, updating, and enforcing workplace policies and practices, employee surveys, procedure manual, and Employee Handbook, including translation thereof.
Performance Appraisal
● Implement, manage the employee’s performance appraisals, report to the Country Director for salary review.
● Establishing performance standards and expectations.
Workforce management
● Manage and resolve complex and sensitive issues, e.g. employee relations, disciplinary actions, emergencies, complaints, governance issues, work- related problems,... and discuss with management and related departments to determine appropriate actions.
● Handle all HR- related data entry and filing of all online and offline confidential and sensitive employee records including payroll information, personnel files, contracts, performance reviews and reimbursement claims;
● Manage and oversee OneSky Vietnam end- to- end HR lifecycle including recruitment, onboarding, development, retention, disciplinary, and separation compensation and benefits and overseeing the coordination and implementation of annual performance reviews;
Others
● Handle internal HR communications;
● Organize activities to promote OneSky’s culture, principles, and wellbeing, including supporting the Global Wellbeing Council;
● Identify and screen HR- related vendors (e.g. HR technology), including negotiating terms and conditions favorable to OneSky;
● Undertake any additional duties that may, from time to time, be necessary and compatible with the nature of this role.
