Essential Duties and Responsibilities – (Key Activities of the role)
• Supervises the Health club team to ensure optimum membership levels are achieved and database and records kept accurately
• Maintains inter- departmental relationships to ensure seamless customer service
• Fully conversant with all hotel emergency procedures
• Prepares efficient work schedule for all related departments, arranging holidays and vacation, taking into consideration project occupancy and forecasts and any large group movements, especially those with early or late arrivals or departures
• Interprets computer reports
• Ensures departmental Risk Management Calendar actions are up to date as per monthly calendar schedule.
• Schedules and regularly conducts routine inspections of areas under his/her control
• Assumes overall responsibility for maintaining standards to ensure furnishings facilities and equipment are clean, in good repair and well maintained
• Inspects frequently for cleanliness and orderliness, the lobby, reception and cashier’s desk and, on a random basis, VIP rooms prior to arrival
• Monitors front office personnel to ensure guests receiving prompt, cordial attention and personal recognition
• Works with Talent & Culture Director on manpower planning and management needs
• Promotes Inter- Hotel sales and in- house facilities and monitors Front Office Marketing techniques in line with FIT marketing program
• Performs any other task assigned based on Movenpick Resort Phan Thiet needs or requirements.
• Continually checks the accuracy of room count
• Compiles statistics for front office and provide reports relating to that area
• Be prepared to implement assigned tasks during emergencies such as fires, power failures and bomb threats
• Knows system recovery procedures and trains the team in these procedures
• Approves upgrades and special amenities
• Works with Financial Controller in the preparation and management of the Department’s budget.
• Maintains all procedures and adheres to them within the Movenpick guidelines; in particular with emphasis on hotel credit policy.
• Maintains knowledge of credit policies and procedures and liaise closely with Finance Department to ensure that credit procedures are properly carried out
• Communicates to the EAM or his delegate all information likely to be of interest to them such as the expected arrival and departure of VIPs and all other pertinent information
• Maintains appropriate standards of conduct, dress, hygiene, uniforms, appearance and posture of departmental employees
• Liaise closely with Executive Housekeeper to ensure special guest needs, amenities and other room related requests are met
• Conducts comprehensive monthly departmental meetings to include a review of procedures and events which warrants special handling and detailed information
• Supervises the Front Office team to ensure optimum occupancy and average room rate for the purpose of maximizing revenue
• Monitors Front Office, and particularly Guest Relations personnel, to ensure A/Club members and known repeat guests and other VIPs receive special attention and recognition
• In conjunction with other departments to prepare emergency procedures upon advice from relevant authority that cover such emergencies as Fire, Power Outage, Bomb Threat, Cyclone Warnings, etc
