ROLES:
The Assistant Project Manager supports the Project Manager in working with internal and external stakeholders to ensure coordination and progress of projects. The APM assists in monitoring timelines, budgets, and scope, and helps resolve issues to achieve successful project completion.
RESPONSIBILITIES:
· To assist in defining project scope and objectives with relevant stakeholders, ensuring technical feasibility.
· To provide regular updates and escalate issues to the Project Manager or management as required.
· To support the Project Manager in organizing site inspections, documenting issues, and tracking the rectification of defects.
· To provide administrative and logistical support such as scheduling meetings, arranging site access, and coordinating deliveries when required.
· To coordinate with internal departments to support smooth project execution.
· To support cross- checking BOQ/contracts, cost control within approved budget, and preparing payment requests.
· To support financial tracking by consolidating cost information, checking vendor invoices, and assisting with budget comparisons against approved allocations.
· To assist in liaising with Principal and Landlord to collect criteria packages for store design.
· To coordinate with Principal, Landlord, and Local Authorities under the Project Manager’s guidance to facilitate approvals for store layout and design.
· To assist in planning and tracking the project schedule to ensure timely progress within budget and minimize risks.
· To attend meetings with Principal and support in clarifying specific project requirements.
· To prepare initial estimates for store construction budgets and support submission to BOD for approval.
· To support the development of detailed project plans for monitoring and tracking progress.
· To maintain project documentation such as contracts, drawings, approvals, and correspondence, ensuring proper filing and easy retrieval.
· To coordinate with Vendors/Contractors for submission of required documents, samples, and approvals in line with project milestones.
· To review design guidelines and support Vendors/Contractors in ensuring product quality meets design standards.
· To review tender documents and support Vendors/Contractors in correcting quotations.
· To assist in managing changes to project scope, schedule, and costs using appropriate verification techniques.
· To perform other related tasks as assigned by the Project Manager or BOD, including ad- hoc duties that may arise from urgent business needs.
· To assist in monitoring project performance by collecting data, preparing progress reports, and highlighting potential delays or risks for the Project Manager’s review.
· To prepare meeting minutes, follow up on assigned action items with stakeholders, and ensure that timely updates are communicated to the Project Manager.
· To assist the Project Manager and BOD in evaluating and selecting Vendors/Contractors involved in the project.
· To support risk management activities to minimize project risks.
