Procurement Executive

KEY RESPONSIBILITIES
Vendor management

Develop sourcing strategies and supplier diversify program;
Maintain vendor database on a regular basis to ensure the criteria for qualified information is adhered (availability, adequacy, correctness and up- to- dated);
Maintain good relationship with vendors and re- negotiate prices on a regular basis.
Monitor, evaluate and improve vendor performance on a continuous basis;

Procurement of goods and services

Keep track of order pipeline systematically on a regular basis.
Assist in the selection of appropriate suppliers and contractors, to promote good procurement practice with due regard to sustainability, ethical purchasing standards and costing;
Provide guidance for departments to process small value purchases as regulated in Procurement process;
Payment terms negotiation, optimization and management;
Work with internal stakeholders (teachers or operations staff) to determine procurement needs, quality and delivery requirements;
Responsible for order placement timing, supply / demand alignment, material replenishment and supplier performance;
Draft an appropriate service level agreement to properly evaluate the performance of suppliers, report on this on a regular basis;

Procurement planning

Assist in developing annual procurement plan;
Cost saving budgeting and targeting.
Control and monitor expenses against approved budgets;

Documentation & asset registration on the system

Archive contracts on department shared drive and secured physical storage;
Maintain contract management database;
Register new asset on Asset Management System and generate asset code for Property management team.

Reporting and other projects/tasks as assigned by Department Head

Administration and reporting as necessary;
Handle ad- hoc tasks.
Support periodic management reporting to track / monitor historical purchasing activities for continuous improvement;

JOB REQUIREMENTS
Education

Bachelor degree in Business Administration, Foreign Trade, Commercial or equivalent.

Experience (type of)

Minimum 1 year’s relevant work experience in an educational/ MNC environment;
Computer literacy qualification is essential.
Familiar with financial systems, procurement and contract management systems is an advantage;

Competencies

Possesses integrity and ability to maintain accurate and confidential records;
Proficient in English;
Strong interpersonal and communication skills;
Able to collaborate with and motivate others;
Amicable;
Ability to organize workload, adapt quickly to change, and deliver under the pressure of deadlines;
Independent self- starter with attention to detail;
Mature, empathetic and professional;

Provide nutritious and hygienic lunches;
Opportunities for professional and career development.
Tuition support for children studying at UTS;
Positive and transparent working environment;
Competitive salary and annual salary review;
Healthcare insurance & annual medical checkup;
Performance appraisal bonus;

Cập nhật gần nhất lúc: 2024-04-03 11:29:22