Perform daily administrative tasks for Store’s smooth HR operations in term of training, recruitment, HR management & Reports
Recruitment activity
- Follow up with filled vacancy to ensure the selected candidate to meet company’s needs, resolve issues with Hiring Manager on staffing actions.
- Define job accountabilities and requirements of vacancies, make necessary adjustments to the description and expectation to fill in the positions.
- Coordinate with Hiring Manager to understand the scope, responsibilities and requirements of positions to be filled.
- Identify appropriate channels for sourcing potential candidates, take initiatives for attracting and retaining talents.
- Prepare recruitment reports weekly/ monthly
- Manage existing candidate database to exploit for future positions.
- Create strong network within company, vocational centers and universities, in social channels to maximize the chances.
- Stay up- to- date with industry trends
- Maintain a good relationship with candidates for future and/or unexpected hiring need
- Implement recruiting process: phone screening, interviews, reference check, offer…
- Conduct exit interview and analyse the reasons of resignation.
- Manage applicant information in recruitment database in proper manner.
Training activities
- Receive training request from Line Manager(s) and work with them to develop materials for training.
- Be in charge of new staff orientation program.
- Prepare logistics for training (book room & projector, send invitation, check attendance, make training report etc.) & conduct training.
- Train promoters on Store rules.
Employee Relation & Performance
- Coordinate with universities, events in relation to targeted hires.
- Support Management Trainee program to attract the most potential candidates.
- Participate in Branding activities through social media channels.
HR management & Reports
- Identify potential staff for succession planning purposes.
- Collect new staff’s information and process hiring step on the system.
- Ensure General Staff’s attendance and attire.
- Check information and provide report when necessary.
- Take photo for new staff (including Promoter) and proceed employee magnet card printing.
- Manage all store staff & Promoters personal and job information.
Rules and Regulations
- Follow all working procedures, the company’s policies, rules and regulations.
- Check, monitor, remind and guide General staff to follow the rules and regulations.
Other duties
- Support other departments as necessary.
Other duties
- Other tasks or responsibilities as assigned by HR Deputy Manager, HR Manager, Store Manager
