The HR Specialist is responsible for managing recruitment and on- boarding activities to ensure timely fulfillment of manpower needs. This role involves implementing and coordinating internal and external training programs in collaboration with other departments, aimed at enhancing employees’ knowledge, skills, and competencies to align with the company’s strategic objectives. In addition, the HR Specialist supports in designing and facilitating employee engagement initiatives to strengthen workplace culture, boost morale, and improve retention and implementation of HR processes. The role also includes maintaining accurate employee databases and filing systems, while ensuring compliance with human resource management practices and standards. By supporting talent acquisition, employee development, engagement, processes, the HR Specialist plays a key role in fostering organizational growth and workforce effectiveness.
KEY ACCOUNTABILITIES
Recruitment & Talent Acquisition Activities
• Arrange and coordinate interview with HRBP and Hiring Manager to conduct interview rounds per process.
• Maintain all appropriate applicants and interview data in the HR System.
• Build and development database candidates and headhunter and propose which recruitment consultant the best to HRBP Manager
• Work with Hiring Managers to ensure the understanding of requirements and expectations of the job.
• Manage and coordinate end- to- end employee onboarding and offboarding processes in compliance with company policies and procedures.
• Consolidate and analyst the urgent recruitment’ demand and propose solution to HRBP Manager
• Attract quality and potential candidates through preparing job posting, screening, and shortlisting applicants, using various methods including social media platforms, networking, or internal channels/referrals.
Training activities
• Monitor, assess and analyses the effectiveness of training programs through pre & post training assessments, feedback & surveys, managers feedback, peer reviews.
• Conduct necessary pre- training instruction or materials and assist in the development of training materials, presentations, and resources.
• Ensure training documents, certifications and data are managed properly.
• Responsible for executing the training plan approved, organizing, and conducting training courses, demonstrations, and workshops.
• To work with related department to organize training sessions (both online & offline) on soft skills and functional skills.
• Supporting HRBP Manager in coordinator for orientation for newcomers.
Employee Engagement
• Organize activities and programs that boost morale, motivation, and retention.
• Gather feedback to continuously improve engagement strategies.
• Plan and execute employee engagement initiatives to enhance workplace culture.
HR Administration
• Ensure compliance with HR policies, procedures, and legal requirements.
• Prepare HR reports and documentation as needed, may be able to generate reports and provide insights and recommend actions.
• Maintain accurate employee databases and filing systems.
HR Function Demonstration
• Provide guidance to employees and managers on HR- related matters.
• Support the implementation of HR processes and practices across the organization.
• Contribute to continuous improvement of HR processes and systems.
Other relevant tasks as required within the role
