Key Duties
and
Responsibilities
A Human Recourse & Admin Manager shall be expected to perform the including but not limited to the following key tasks:
Strategic HR Leadership
Advise management on people- related risks, labour cost optimization, productivity improvement, and organizational effectiveness.
Lead HR transformation and continuous improvement initiatives to support manufacturing competitiveness.
Partner with senior management to align HR strategy, workforce planning, and organizational structure with business and production objectives.
Workforce Planning & Talent Acquisition
Ensure fair, consistent, and compliant hiring practices.
Improve recruitment efficiency, talent pipeline, and employer branding in the local labour market.
Oversee recruitment strategies and processes for factory and office roles, including first- line management and below.
Develop and manage workforce plans, headcount, and labour costs in line with production capacity and budget.
Employee Relations & Labour Compliance
Develop, review, and implement HR policies, internal regulations, and procedures in compliance with Vietnamese labour laws.
Promote a positive industrial relations environment to ensure operational stability and workforce engagement.
Lead employee relations management, including grievance handling, disciplinary actions, and employment termination cases.
Act as the Company’s key contact with local labour authorities and labour unions.
Conduct exit interviews and analyse turnover trends to improve retention.
Performance Management & Productivity
Recommend tools and digital solutions to enhance performance tracking and HR data accuracy.
Design and manage the performance management system, including KPIs, appraisal processes, and review cycles.
Integrate performance outcomes with career development, succession planning, training, and reward decisions.
Support line managers in setting clear performance expectations and improving employee productivity.
Compensation, Benefits & Payroll Governance
Ensure full compliance of compensation and benefits practices with legal and regulatory requirements.
Oversee payroll accuracy, personal income tax, statutory insurance, and ERP data integrity.
Lead annual salary and bonus review processes within approved budgets.
Develop, review, and manage compensation and benefits policies, ensuring market competitiveness and internal equity.
Administration & Facility Management
Oversee general administration and facility services, including:
Legal documentation (business licenses, labour contracts, visas, work permits)
Transportation, accommodation, and expat support
Office services, canteen, security, cleaning, maintenance, PPE, and uniforms
Administrative expenses and petty cash control
Ensure cost efficiency, service quality, and compliance with company standards.
Department Leadership & Governance
Set departmental KPIs, manage budgets, and optimize resource allocation.
Drive HR- related improvement projects across the organization.
Prepare analytical HR reports to support management decision- making.
Develop and maintain HR handbooks, SOPs, and work instructions.
Lead, develop, and evaluate HR & Admin teams to achieve departmental objectives.
Key Result
Area
Recruitment effectiveness and lead time
Workforce stability and retention
Employee engagement and satisfaction
HR operational efficiency
Legal compliance and audit results
