We are looking for a detail- oriented and proactive HR Admin to join our team. In this role, you will support the HR & Admin Department in managing key functions such as recruitment, internal communication, C&B, employee record management, and day- to- day HR operations across both Vietnam and Australia offices.
Employee Records
Track key employee lifecycle events (probation periods, contract renewals, promotions, and terminations), and send timely reminders to relevant stakeholders.
Prepare and manage HR documents such as offer letters, employment contracts, and resignation paperwork.
Maintain and update accurate employee records in both digital and physical formats.
Recruitment & Onboarding
Support onboarding processes: collect necessary documents, set up orientation meetings, and ensure new hires are fully integrated into the team.
Post job advertisements on online platforms and internal channels; maintain job tracking spreadsheets.
Assist in screening candidate CVs, scheduling interviews, and communicating with candidates throughout the hiring process.
Timekeeping
Monitor and maintain daily attendance, leave requests, and overtime records.
Verify and consolidate monthly timekeeping data to ensure accuracy for salary calculation.
Internal Communication
Support internal surveys, gather employee feedback, and assist in follow- up actions to improve engagement and workplace experience.
Draft internal communications such as announcements, notices, and HR updates to be shared via email and internal platforms.
KPI & Performance Tracking
Maintain and secure confidential performance review records.
Schedule and coordinate quarterly performance reviews, and assist in taking minutes or consolidating feedback.
Collect and compile monthly KPI data from team leads.
Admin Support
Ensure HR operations comply with internal policies and labor regulations in both Vietnam and Australia.
Provide daily administrative support to the HR department.
Other TasksPerform other duties assigned by the line manager, including short- term projects or urgent HR- related requests.
