Main responsibilities:
System support
: Assist ABM and brand team to input and consolidate information in relevant systems:
Listing preparation: new launch, sampling, brand activation’s needs, transportation
ARIBA process and following up for approval
UAMS (assist ABM)
Getting AW approval + Blue system (assist ABM)
PKG code creation: item code, bar code request (assist ABM), Gift management
Paper work
: In charge of getting all paper work sign off, document storage and mailing
Censorship paper with Gov: TVC, Print, Outdoor, Product notifications
Handle with MoC for promotion, sampling program, contest announcement
Contract management: check with legal, sign off contract follow up
Invoice & payment administration, stationery order
AW administration: storage by projects, by timing, storage hires file with designers
Logistics
: In charge of arranging and booking facilities
Book meeting room & LCD
Logistics for team building
Logistics for team biz trips: fly ticket, hotel booking, TES claim
Consolidation of taxi voucher, leave record and send to relevant approver
AW and POSM follow up
: In charge of tracking products, POSM delivery and quality for brand activations:
Prepare product for sampling, product display storage & follow up with agency
Follow up with Stock of POSM in agency warehouse
Follow up AW progress with designer and agency upon approval of brand team
Assist ABM (when needed) in checking quality & quantity of activation (as template from ABM (but main responsibility should be with ABM)
Budget Tracking
Follow up scheme utilization matched with ARIBA
Support Assistant Brand Manager (ABM) to check with budget used in reality vs. scheme creation (with accounting team)
Competitors information consolidation:
Collecting information of competitors in terms of new product, pricing update…
Activation & Promotion Deployment
Follow up with agencies & suppliers on activation design, schedule, gift management
Explore promotion gifts, contact with suppliers and support in network follow up
Other Tasks
Prepare listing documents for Sales channel
Request products for activation program, sales
Follow up Scheme & Budget Tracking
Requirements:
Graduate from university with minimum 1- 2 year of solid experience in Admin for Marketing at FMCG/ MNC
Have advanced Excel skills to work with data, high sense of number is preferred
Good at MS office & English reading skills
Network management & communication skills to work with cross functions
Integrity, resilient, responsible, good interpersonal and collaborative Skills
APPLY HERE
