HR management & Reports
Recruitment activity
Rules and Regulations
C&B activity
Other duties
Training activity
Employee Relations & Performance
Rules and Regulations:- Follow all working procedures, the company’s policies, rules and regulations.- Check, monitor, remind and guide DL, GL, General staff to follow the rules and regulations.- Advise Line Managers some work relating to HR’s issue- Update HR related regulations and laws of Vietnam.
HR management & Reports:- Supervise and follow up subordinate’s tasks daily to ensure HR store’s work run smoothly- Identify and reduce unnecessary tasks to increase staff productivity.- Regularly train and motivate subordinates in daily works.- Identify potential staff for succession planning purposes.- Build and promote teamwork spirit.- Edit SAP’s errors regarding shift plan for grade 3 up (i.e. time event, shift, night shift, annual leave, etc.). In charge of process on SAP for grade 3 up such as: Hiring, cessation, transfer, longtime absence, resume work,…- Manage all information of employees, make sure employees’ data correctly.- Check information and provide report when necessary.- Be in charge of headcount and turnover rate report- Employees weekly report- Support Store Manager for increasing productivity at Store (working hour, balance request to hire, etc.)
Recruitment activity:- Develop and Execute Recruiting Process and Plans- Ensure all vacancies are filled with the suitable candidates within the targeted time.- Act as a member of recruitment interview panel.- Obtain and assess reference checks of the candidates.- Maintain recruitment database of qualified or potential candidates for current and future needs.- Be responsible for press advertisement placement and able to recommend innovative and creative design in order to get best results.- Develop and improve the recruitment processes to be more innovative and cost effective- Advise hiring managers on recruitment matters.- Control recruitment expenses within the budget.- Conduct exit interview and analyse the reasons of resignation.- Plan, prepare and hold job fair to attract candidates.- Participate in Branding activities: Coordinate and Implement University/College/Vocational School for Recruiting Initiatives (Store Tour, Job Fair, Seminar, Workshop)- Coordinate with universities, events in relation to targeted hires.- Running Management Trainee program to attract the most potential candidates.
Training activitiy:- Ensure to organize training orientation program for new staff: logistics, training data, attendance, training reports.- Follow promoter rules and ensure new employees receive full induction training base on company policy.- Ensure full training for promoters based on company policy.- Collect training request from store management team and collaborate with Academy to develop training materials;- Delivery company training programs and talent development programs as required.
Employee Relation & Performance:- Manage, co- oporate, support discipline process- Organizing Briefing Session on Performance Management Process in preparation for 03 phases: setting Goals, mid- year review, year- end review- Provide ongoing support and explanation to employees on Performance Management process and follow- up to ensure effective and timely implementation of the process.- Participate in the implementation of ongoing improvement plan for whole process; standardize all kinds of forms and correspondence relating to the process.- Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.- Support all gather performance evaluation document & analyses its result- Co- ordinate with Trade Union to propose benefit & organize event, activity for employee engagement- Planning & organize Company event (Best Employee, Best Practice, Long Service, HR Day, Health check, AE checking, blue card...)- Support Employee Engagement survey & co- ordinate with other Departments for action planl
Other duties:- Support other departments as necessary.- Raise all issues that store having and propose solution for improvement- Other tasks or responsibilities as assigned by direct Deputy HR Manager/ HR Manager/ Store Manager
C&B activity:Ensure timely completion of related items such as:- Timekeeping/Salary/Tax/Insurance...- Manage labor contracts: Sign new/Re- sign;- Manage employee information;- Advise/answer policies for employees.
