Job Description – Administrative Assistant Intern (Full- time) at KObi lighting studio
KObi lighting studio is a French creative and engineering lighting design & consultancy agency founded in Ho Chi Minh City in 2017, delivering projects across Europe, South- East Asia, and Africa. We imagine, create, design, and deliver real light that is used to perfection.
With a dream for light at KObi, our vision is to create sustainable environments through light, with the intent to elevate lives. We aim to provide wellness from light, prevent light pollution, and deliver efficient lighting systems.
Join KObi lighting studio to support our multidisciplinary team by ensuring smooth administrative, operational, and coordination processes. We are looking for a motivated and detail- oriented Administrative Assistant Intern to join our Ho Chi Minh City office on a full- time basis. You will play a key role in supporting daily operations, internal coordination, documentation, and communication within a fast- growing, multicultural creative studio.
Key Responsibilities
Administrative Support:
Handle day- to- day administrative tasks including document preparation, filing, data entry, and internal record management.
Document & Process Management:
Assist in managing supplier contracts, invoices, HR documents, and internal forms in compliance with company procedures.
Coordination & Communication:
Welcome guests at the office following profesionnal standards
Support coordination between internal teams and external stakeholders when required.
Office & Operations Support:
Assist with office organization, meeting scheduling, minutes of meeting (MOM), internal tracking sheets, and basic logistics.
Assist with office purchases and ensure a good ttracking and forecast of the expenses
HR & Internship Support:
Support HR- related tasks such as late arrivals, leave requests tracking, and internal policies compliance.
Reporting & Follow- ups:
Help track deadlines, follow up on pending documents or approvals, and maintain updated internal dashboards or trackers.
General Support:
Provide ad- hoc administrative assistance (IT...) to management and team leaders as needed.
Key Requirements
Ability to manage multiple tasks and prioritize effectively in a fast- paced environment.
Strong organizational skills with high attention to detail.
Comfortable working in a multicultural and international environment.
Interest in creative industries, design, architecture, or engineering is a plus.
Proficiency in Microsoft Office / Google Workspace (Word, Excel, Google Sheets, Drive, etc.).
Strong communication skills and a professional attitude.
Fluency in Vietnamese and English (spoken and written). French is a plus.
A proactive, reliable, and solution- oriented mindset.
Degree or background in Business Administration, Management, Office Administration is a plus.
Benefits
Work in a young, dynamic, and multicultural team.
Gain hands- on experience in administration, operations, and project coordination.
Opportunity for growth within a rapidly expanding company.
Develop professional skills in a structured yet creative work environment.
Join a French- Vietnamese creative and engineering agency with international projects.
How to Apply
If you are looking to grow your career in a creative and international environment, please send your CV and Cover Letter to the following email address: contact@kobistudio.com
