Purpose of Job
Be responsible for monitoring the overall cash activities of the Company
Collaborate with Accounts Receivable to manage account balances and identify outstanding debts or other inconsistencies
Prepare invoices by entering and verifying accurate customers&039; data, parts, oil & labor charges in the most efficient way to reduce customer waiting time for invoices
For the Cashier’s task:
A Cash Accountant is required to follow the cash collection guidelines
Be responsible for all cash payments and internal cash transfer of the Company
Physical cash count must be performed at the end of each month under the witness of an accountant
Cash receipts must be updated daily into the cash book and accounting systems
Always be ready for cash collection from workshop sales, car sales, and others as required
All cash receipts must be issued with the preprinted Official Receipt (OR). Responsible and accountable for the official receipt
Periodically, according to the regulations on the minimum cash balance at the fund, the cashier deposits money into the bank
Be responsible for all cash receipts of the Company
Cash payment is made only when the payment voucher has been approved by the authorised persons
Based on the cash receipts and cash payments, the Cash Accountant is required to prepare the daily cash flow statement according to the required format
For Workshop Billing Clerk
Collect all the information needed to validate customer information (customer name, tax code, address) and to check bills receivable (Quotation, discount rates, etc.) in compliance with the regulations
Work closely and strictly with accounts receivable to monitor account balances; daily reconcile outstanding debt and alert CSM of long aging of receivables weekly
Update and input daily turnover from workshop performance to prepare the monthly report.
Collect all relevant documents from the progress controller to issue the invoice.
Constantly liaise with the Accounting Department regarding the workshop accounting system.
Check the data input in the system to ensure accuracy of final bill; Check customer’s payment with Accounts Receivable to ensure it meets the fulfillment conditions (only issue invoice as meets the company’s standard operating procedure for invoice issuance
As receiving documents to issue an invoice as quotation, guarantee insurance, approval for discount rate, R.O., coupon…check documents with input data in the system.
Well prepared to back up Accounts Receivable as needed
Check customer codes in the system to ensure they match the natures of job types, identify the correct customer code for external customer, internal customer (intercompany code, interdepartment code)
Prepare invoice for warranty claim reimbursement.
