Coordinate with all the event vendors and related department.
Manage event budgets for event programs, tracking expenses, and ensuring cost- effectiveness while delivering high- quality events.
Oversee the development and production of event materials, including POSM, signage, banners, promotional items, and digital assets.
Develop and execute comprehensive event plans, including cost estimated, general event timelines, set up timeline, etc.
Support sales team to communicate with exhibitors with all questions or concerns.
Maintain strong relationships with suppliers, fostering effective communication and collaboration throughout the eventplanning process.
Coordinate with internal teams to secure event venues, F&B, entertainment, audiovisual equipment, and other necessary services.
Identify and partner with reliable and reputable suppliers for event- related services and products.
Coordinate internal communications regarding the event, including event announcements, updates, and registration processes.
Event venue management (including directly working with the partners for all the paperworks, set up guideline etc.)
Ensure seamless event execution, troubleshooting any issues that may arise during the planning and implementation stages.
Negotiate contracts and agreements with suppliers, ensuring competitive rates, favorable terms, and high- quality deliverables.
Support the marketing team in leveraging external communication channels, such as social media and press releases, to maximize event exposure and attendance.
Social Media Channels support and supervision
Coordinate and supervise event staff and vendors, including event coordinators, technicians, and service providers.
Collaborate with the marketing team to develop event marketing strategies and promotional materials.
Oversee logistical aspects of event planning, such as venue setup, stage production, lighting, sound, and technical support.
Utilize various marketing channels, such as internal communications, intranet, and company newsletters, to generate awareness andengagement for the event.
Provide guidance on event design, décor, lighting, audiovisuals, and other production aspects to create an engaging and memorableevent experience.
