Receptionist cum Secretary

Duties
● Welcoming and looking after visitors;
● Assisting lawyers in typing/amending emails/documents before sending to clients;
● Managing the information bank (including legislation, advices, precedents, marketing files and client/matter files);
● Typing and processing documents, briefing papers, reports and presentations;
● Organising and storing paperwork, documents and computer- based information;
● Searching for internal and external information as and when required;
● Sending newsletters and legal updates to clients;
● Enhancing workflow with effective time management to coordinate related documents and organizing information
● Organising and maintaining diaries and making appointments;
● Recording timesheets for lawyers on a daily basis;
● Assisting in events and other business development activities from time to time;
● Screening telephone calls, enquiries and requests, and handling them when appropriate;
● Dealing with incoming email, faxes and post;
to support lawyers;
● Managing office inventory and maintenance of the office machinery equipment; and
● Managing/organising the office filing storage as well as other documents;
● Carrying out general secretarial/administrative duties as required by the Director of the Firm and the Manager
● Preparing/filing/handling client matters, documents on a weekly basis;
● Translating documentation and legislation when required;
● Specialising in data management, handling documents and ensuring all work- related documents are recorded in Worldox system;
from time to time.

Desirable skills / personal qualities:
● Mature attitude, hard- working, detailed and careful.
● Self motivated and enthusiastic
● Excellent typing and computer skills (including Word, Excel and Powerpoint)
● Ability to work under pressure
● Fluency in oral and written English
● Minimum 3 years of experience working for a foreign company in Vietnam as similar position
● Good interpersonal and communications skills
● Ability to use initiative and be proactive

Chế độ bảo hiểm, Du Lịch, Chế độ thưởng, Chăm sóc sức khỏe, Đào tạo, Tăng lương

Cập nhật gần nhất lúc: 2023-12-08 19:20:24