Conduct oneself in a professional manner at all times and adhere to the established conduct and house rules, fire regulations and department procedures. Set an example for Reservations and other staff to follow.
Maintain a rolling 12 month calendar of events for the city, destination
Assist in updating the hotel Sales and Marketing Plan
Oversee par stocks for office supplies. Re- order supplies on an as- needed basis in order to achieve effective inventory and cost controls.
Prepares and Participates in the weekly RSM (Revenue Strategy Meeting)
Manage staff in all aspects including training, monitoring, and performance management within Human Resources guidelines.
Endeavor continuously to maximize hotel occupancy and REVPAR targets. Ensure that top clients are protected when the hotel is reaching a sold- out position.
To assist the VP Revenue & Distribution in maximizing room revenues by keeping the Reservations team motivated and focused on yield.
Assist VP Revenue & Distribution with Data Analysis.
Be familiar with, and honor block space for companies and/or organizations.
Ensure that VP Revenue & Distribution is fully informed of all issues relating to Reservations and Revenue Management.
Maintain a close working relationship with the Front Office, Revenue Management, and Sales departments. Ensure group bookings are updated in the PMS computer with full and correct information. Assist in monitoring rooming list deadlines and ensure that rooming lists are entered accurately with billing information set up correctly.
Ensure Market segmentation is adhered to
Ensure Weekly Competitor Test calls are conducted and feedback findings to maintain competitive edge
Ensure staff is scheduled to meet the demands of the business.
Analysis of Booking Patterns and Market Trends
Assist the sales team with performance analysis of the hotel&039;s top producing accounts
Maintain an effective flow of communication within and from the Reservations Office to all other departments.
Sell hotel rooms and services with a concern for both profit and guest satisfaction. Ensure all reservation calls are handled professionally ensuring that average rate and REVPAR targets are being reached. Ensure that bed types and preferences are noted on the guest&039;s file. Monitor Reservations Agents to ensure professionalism with regards to handling of all calls and maximizing revenues. Spot- check reservation entries
Monitor competitors availability and pricing on a daily basis
May be assigned other tasks or responsibilities as required or directed by the VP Revenue & Distribution or Executive Committee.
Be completely knowledgeable with the room types, rate categories, special rates and promotions, VIP and guest types for all reservations. Maintain a good knowledge of guest room and suite layouts. Be completely familiar with the policies surrounding the procedures of making reservations. Ensure that the Reservations Agents are entering all reservations into the PMS computer with complete and accurate information.
Give accurate confirmation and/or cancellation numbers to all callers placing and/or canceling reservations. Mail, fax, and/or e- mail confirmations and other correspondence when requested by the caller. Ensure that items not included in the room rates (i.e. taxes, parking, etc) and any special conditions are fully and clearly explained to the caller.
Communicate and implement conversion targets set by VP Revenue & Distribution.
Oversee the accurate filing of all reports, group bookings, reservation correspondence, etc. on a daily basis.
General:
Is fully conversant with all health and safety, fires and emergency procedures.
Is polite and professional in any situation where the image or reputation of the hotel is represented.
Attends meetings and training as required by supervisors.
Maintains a high standard of personal hygiene, dress, uniform, and body language.
Performs additional duties as directed by supervisors. These may include duties at any properties.
Contributes to the morale and team spirit of the hotel by maintaining good relationships with colleagues.
Makes appropriate suggestions and recommendations to supervisors for the general improvement of the hotel.
