As a PA to the CEO cum Legal Assistant, this dual- role position provides high- level executive support to the CEO while also handling legal and compliance administrative tasks. The ideal candidate will possess exceptional organizational, communication, and interpersonal skills, along with the ability to manage confidential and legal matters with discretion. You will be the central liaison between the CEO, legal counsel, internal departments, and external stakeholders.
Duties may include but are not limited to:
• Handle confidential documents, contracts, and legal correspondence.
• Organize executive meetings and corporate events.
• Coordinate travel arrangements, itineraries, and expense reporting.
• Prepare board materials, reports, presentations, and briefing documents.
• Maintain accurate legal filing systems for contracts, licenses, and compliance documentation.
• Manage the CEO&039;s complex calendar, including scheduling internal and external meetings.
• Track legal deadlines (e.g., contract renewals, filings) and coordinate required actions.
• Assist with reviewing contracts, NDAs, and legal documentation in collaboration with internal/external legal teams.
• Liaise with government bodies, legal advisors, and regulatory authorities.
• Provide administrative support for legal team activities and maintain legal databases.
• Coordinate submission of statutory documents and ensure company compliance.
• Draft correspondence and respond to emails on behalf of the CEO when necessary.
• Prepare internal communications, policy documentation, and executive briefings.
• Manage confidential matters, including corporate development and business negotiations.
KEY FUNCTIONS
Executive Support
• Serve as liaison between CEO and departments, partners, and regulators.
• Ensure smooth logistics for meetings, including minute- taking and follow- ups.
• Manage CEO’s daily schedule, priorities, and communications.
Legal & Compliance Administration
• Draft and review legal correspondence and documentation under supervision.
• Track and file compliance documentation (licenses, contracts, etc.).
• Coordinate submissions to legal counsel and regulatory authorities.
Government & Regulatory Liaison
• Maintain knowledge of evolving legal and regulatory frameworks.
• Ensure compliance deadlines and statutory requirements are met.
• Assist with permits, licenses, and government relations tasks.
Documentation & Records Management
• Maintain organized legal and corporate records (digital and physical).
• Ensure document confidentiality and proper archival standards.
• Assist in preparing board resolutions and meeting documentation.
Travel & Event Coordination
• Plan and execute corporate meetings and events as required.
• Arrange CEO’s business travel, meetings, and accommodation.
Communication & Interpersonal Coordination
• Represent the CEO’s office professionally and diplomatically.
• Draft internal and external communication materials.
