Personal Assistant

• Manage the General Manager’s diary to co- ordinate meetings/appointments, and to ensure smooth running of such meetings
• Be able to collate information from variable reports or proposals, clarify information to develop adhocs or analytic report for GM/ HM to review
• Translate and interpret in meetings, and follow items in meeting minutes on behalf of GM/HM
• Maintain systematic up- to- date filing and tracing systems
• Provide a bridge for smooth communication between the Executive Office and internal departments, demonstrating leadership to maintain credibility, trust and support with managers and staffs
• Maintain and update Executive Committee and Department Heads’ leave record
• Screen/handle telephone calls, appointments, mails and emails and take action accordingly
• Maintain and update ‘Manager- On- Duty’ schedule
• Maintain a high level of professionalism and project a positive image of the organization.
• Co- ordinate travel arrangements in a highly efficient manner and prepare detailed travel file accordingly
• Ensure approval forms are prepared for the General Manager for signature and approval of the Vice President, Operations, Owners e.g. leave application forms, travel approval forms, expense claims reports, etc.
• Complete critical aspects of deliverables with a hands- on approach, including drafting acknowledgement letter, proposal, personal correspondence, presentation documents and other tasks that facilitate GM ỏ HM’s ability to effectively lead the Hotel
• Manage and upkeep the functionality and cleanliness of the office
• Attend to residents/patrons’ special requests or complaints that are directed to the General Manager
• Prepare monthly financial data reports or other reports as requested by General Manager and/or Hotel Manager
• Maintain confidentiality of sensitive matters/issues
• Ensure adequate stock of office stationery
• Prepare and manage correspondences with internal and external parties for General Manager’s signature
• Attend to requests from divisional, corporate or owners offices and facilitate it accordingly
• Take minutes at the Executive Committee Meeting

• Good working knowledge of MS Excel, Word, & PowerPoint
• Ability to work effectively and contribute in a team
• Minimum 5 years of secretarial experience with at least 3 years serving the senior management assistant role
• Diploma education
• Self- motivated and energetic
• Organization skill
• Service oriented with an eye for details
• Good communication and customer contact skills
• Well- presented and professionally groomed at all times
• Excellent reading, writing and oral proficiency in English language
• Mature and high confidentiality

Attractive salary, 100% service charge during probation period
Opportunities to grow within our property and across the world
Uniforms, laundry, free shift meals
Social insurance, health insurance and other benefits

Cập nhật gần nhất lúc: 2024-05-09 13:20:02