JOB OVERVIEW
As an Operation Supervisor, you will be responsible for managing and overseeing all event operations, ensuring that events are executed on time, with high quality, and cost efficiency. You will work closely with suppliers, partners, and internal teams to plan, negotiate, supervise execution, and ensure smooth event operations. This role requires strong leadership, negotiation skills, and process management expertise.
KEY RESPONSIBILITIES
• Ensure compliance with safety regulations and event operation protocols.
• Prepare post- event reports and evaluations, suggesting improvements for future events.
• Plan and oversee event execution, ensuring adherence to the timeline and client requirements.
• Collaborate with contractors and vendors to supervise execution, ensuring material quality and proper setup.
• Handle on- site issues and unexpected situations, providing timely solutions to ensure smooth execution.
• Train and guide the operations team, improving work efficiency and skill development.
• Manage event budgets, tracking expenses and ensuring cost control.
• Monitor setup, operation, and dismantling of events, ensuring safety and efficiency.
• Source, evaluate, and select suitable suppliers (production, equipment, event staff, logistics, etc.).
• Request and review quotations from suppliers, negotiating costs to optimize the event budget.
REQUIREMENTS
• At least 3 years of experience in event operations or a similar role.
• Proficiency in Microsoft Office (Excel, PowerPoint) and event planning tools.
• Willingness to travel and work flexible hours when required.
• Ability to work under pressure and handle multiple tasks effectively.
• Excellent communication and negotiation abilities.
• Proven experience in supplier sourcing, price negotiation, and budget management.
• Strong planning, organization, and execution skills.
BENEFITS
• Professional, young, and dynamic working environment.
• Flexible working hours & modern office setup.
• Attractive benefits package:
Team- building activities & employee engagement programs.
Career growth opportunities, with training & upskilling support.
Company- provided work laptop.
Annual health check- up.
Health insurance (PVI) as per company policy.
13th- month salary & performance- based bonuses (paid in February and June).
Monthly parking allowance.
Office lunch from Monday to Thursday, with daily snacks.
OTHER INFORMATION
• Probation period: 2 months.
• Location: Buzz Communication, District 4, Ho Chi Minh City.
• Working hours: Monday- Friday, 8:30 AM- 6:00 PM (flexible hours).
