Office Coordinator

Job Description:
We are seeking an experienced and detail- oriented individual to join our team as an Office Coordinator. Their main duties will be to prepare and organize our records, forms and paperwork; manage our head office; generate reports for our management team; and help the operations team with data collection and data entry. The ideal candidate will have a track record in administrative roles, be proficient inMicrosoft Office and Google Suite, and be able to quickly adapt to new software applications.
Responsibilities:
• Ordering and Inventory Management:
- Submit and track orders for the operations and project teams
- Coordinate with vendors to ensure timely delivery of goods.
- Maintain accurate records of stock levels and reorder supplies as needed.
• Office Management:
- Plan and organize office events
- Manage the company head office including ordering supplies, maintenance and cleaning
• Paperwork and Documentation:
- Prepare various contracts such as rental contracts, labor contracts, and supply contracts.
- Prepare authorization forms and assist in the registration of internet, utilities, and phone services for properties and staff.
- Collect and organize company records for physical storage at the office
• Financial Management:
- Keep track of appliance warranties and manage renewal or replacement as necessary.
- Ensure timely payments to suppliers and contractors.
• Data Entry and Reporting:
- Check record collection forms and maintain accurate records.
- Scan and upload invoices, ensuring accurate and timely documentation.
- Monitor and compile timesheets and incentive reports
- Generate regular reports for management
- Track expenses and payments
- Upload data and files into company software programs
• Communication:
- Communicate effectively with team members to streamline administrative processes

Requirements:
• Experience:
- Experience in administrative roles, preferably in a similar capacity.
- Familiarity with inventory management and record- keeping.
• Technical Skills:
- Ability to quickly learn and adapt to new software applications.
- Proficiency in Microsoft Office applications, especially Word and Excel.
• Organizational Skills:
- Ability to organize and categorize items systematically.
- Strong organizational skills with a keen eye for detail.
• Trustworthiness and Reliability:
- Demonstrated trustworthiness and reliability in handling sensitive information.
- Maintain confidentiality and handle company records with discretion.
• English proficiency a PLUS, but not required.
Benefits:

Social insurance and labor contract.
Monthly net salary of 9 million VND. 13th month bonus.
Performance bonus. Company phone and laptop. Paid annual leave.

Qualifications:

Strong organizational and multitasking abilities.
Minimum of 1 year of relevant experience in administrative roles.
Excellent knowledge of Microsoft Office applications, with advanced skills in Word and Excel. Ability to quickly learn and adapt to new software applications.
Detail- oriented with a commitment to accuracy and precision.

Work Hours
: 9:00 AM to 6:00 PM
Day off
: 3 days off every 2 weeks

Chế độ bảo hiểm, Du Lịch, Chế độ thưởng, Chăm sóc sức khỏe, Đào tạo, Tăng lương

Cập nhật gần nhất lúc: 2024-04-03 11:18:32