Office Admin Specialist

Role Objectives:

Optimize workflows, maintain accurate records, and ensure compliance with policies and procedures.
Responsible for the full spectrum of administrative operations for the FILA department and supporting company- wide activities as assigned.
Ensure smooth and efficient office operations through expert administrative support and guidance
Process payments and record/report matters related to administrative activities.

Job Descriptions:
Company Seal Management

Control and use the company seal in full compliance with regulations, ensuring confidentiality, accurate record- keeping, and zero non- compliance incidents.

Office Administration

Perform general administrative duties including travel arrangements, meeting/training room booking, equipment management, payment processing, document filing, postal handling, and providing operational support as assigned.

Administrative Expense Management

Process, monitor, and report administrative expenses accurately, ensuring transparency and compliance with internal procedures.

Vendor Management

Maintain relationships with service providers, ensuring cost efficiency, service quality, and timely delivery.

Reception Support

Answer and direct incoming calls, and provide reception coverage as needed to maintain a professional corporate image (minimum 1 hour/day).

Other Duties

Respond promptly to urgent or ad- hoc requests to ensure business continuity, and perform other tasks as assigned by the direct manager

The ideal candidate possesses a growth mindset, demonstrating a proactive approach to learning and improvement. S/he is resilient, open to feedback, and continuously seek opportunities to innovate and drive personal and team development
Good at English
The ideal candidate embraces a One- Team mindset, prioritizing collaboration and unity across all departments. S/he fosters a culture of teamwork, mutual respect, and shared goals, ensuring that the success of the organization is achieved collectively.
Strong willingness to learn and to work extra hours
Ability to do multi- tasks, attention to details and work in team
Minimum 01- 02 years of working experience in admin
Proficient in MS office
Strong problem solving skills, customer services skills
Ability to maintain a high level of discretion and confidentiality
Ability to work under high pressure
Minimum with a University/College degree

Laptop, Chế độ bảo hiểm, Du Lịch, Phụ cấp, Chế độ thưởng, Chăm sóc sức khỏe, Đào tạo, Tăng lương, Nghỉ phép năm

Cập nhật gần nhất lúc: 2025-09-04 17:45:03