Monitoring general office operations and functions including:
Guide and supervise staff using office resources and operations to ensure maximum productivity;
In compliance coordinating in- out process to deliver and receive packages and other procedures with the building;
Organizing meetings/appointments/events with partners in terms of Administration field.
Obtain visa letter and visa procedures for foreign visitors;
Purchasing office supplies and equipment, maintain inventory and proper stock levels;
Obtain office notarization service upon request;
Tracking/ manage and control administration expenses via monthly reports as: telephone, subscriptions, internet, leasing office, cleaning, maintenance services, car rental, taxi services and renting apartments, etc;
Coordinating domestic and international travel including flight, hotel, company car arrangement, car rental reservations;
Filing and organize administration documents such as: services contracts, payments and other office documents;
Obtain expatriate logistics and papers arrangement such as: Work Permit, Temporary Residence card, Housing contract, etc;
Coordinating appointments and meetings in the office;
Reception, greeting visitors, incoming phone calls and receiver;
Making sure that office facilities are maintained and in good condition for using by coordinating with contractors, suppliers, vendors, construction partners and departments for solving any office issues;
Administration planning tasks and reports
Create presentations and produce reports at management level;
Together with team building up and implementing effective and compliant administrative procedures and system.
Produce monthly, quarterly and yearly expenses report and submit to relevant departments such as telephone, subscription internet, leasing office, cleaning and maintenance services, car rental, taxi services, renting apartments, airfare etc;
Playing key role in budget design and control related to administration expenses and employee activities/ entertainment benefits;
Drafting new contracts with suppliers/vendors and outside services upon request;
Ad- hoc projects
Assisting Board of Management as required.
Fully in charge of administrative parts in company ad- hoc projects;
Being the project leader of Office Renovation and Setting up new offices nationwide;
Housing management:
Monitor renewal/new rental of housing for foreign experts working at the Company.
