Managing Director PA

JOB IDENTIFICATION
Work Location: Ho Chi Minh
Job Title: Managing Director PA
Department: Admin
Direct Report: Managing Director
JOB SUMMARY
To support CODIs (Finance, Legal, HR & Corporate Affair, S&R and Communication) in an effective and timely manner.
To provide full executive support to the Managing Director (MD) in diary management, administration, travel arrangements and meeting preparation and working on specific projects and research as required.
To provide full support to the Leadership team, and to liaise with relevant teams, to ensure our presence at external events runs smoothly and includes the relevant internal stakeholders.
KEY ACCOUNTABILITIES
Assistant to MD
• To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the MD.
• Maintain effective filling and data storage including emails and retrieval systems ensuring the needs of the MD are met.
• Prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.
• To provide support for CODI meetings by ensuring meetings are properly arranged and serviced. This will include gathering information, preparing meeting agendas, taking minutes, and following up action points.
• Logistic Arrangement for MD & MD’s guests to VN:
Provide / Prepare required documents (visa letter, agenda, fair tickets, attendee list, etc.)
Travel and accommodation arrangement
• Housing & Travel and entertainment expenses management:
Generate, submit & provide necessary document of MD&039;s home leave budget & TnE,
Submit relevant reports to local financial team & region
• Organizing meetings/appointments/events with partners in terms of Administration field
• Make payment requests to vendors for operational and ad- hoc expenses.
• House Management: Payment and maintenance
• Manage company’s database and filing system, supporting MD and clearing travel and entertainment expenses and reports.
Assistant to CODIs (Finance, Legal, HR, Corporate Affair, S&R and Communication)
• Coordinate and manage schedules arrangement: schedule meetings, appointments, and conference calls.
• Support on home leave budget: purchasing tickets and tracking home leave budget expenses.
• Logistic arrangement for international and domestic travel as basic level: flight tickets and hotel bookings.
• Administrative assistance for FOC arrangements, including gifting and internal consumption for Finance Director.

Competitive Salary Package
Premium Health Insurance for employee and family member
Dynamic and Fast Growing Company

Cập nhật gần nhất lúc: 2026-03-13 06:05:02