Logistics Coordinator (Team Leader/ Chief Level)

Logistics (90%)
- Monitor shipment schedules, track deliveries, and update customers on shipping status.
- Collaborate with Sales, Service, and Accounting departments to align delivery schedules, control expenses, and ensure accurate tax and duty payments.
- Provide advice on logistics matters including shipping methods, packing requirements, import/export licenses, taxes, freight, and insurance.
- Perform other logistics- related tasks as assigned by the company.
- Lead crisis management in cases of customs holds, urgent shipments, or cross- border trade disruptions.
- Handle problem- solving related to shipping delays, urgent orders, and transportation issues.
- Provide support in preparing operation manuals for machinery and translation tasks if needed.
- Communicate with customers and distributors on shipping, customs, and shipment issues, providing support during customs clearance when required.
- Select and coordinate with cost- effective logistics service providers to optimize transportation costs.
- Keep organized records of shipments, customs documentation, and related logistics activities.
- Prepare and handle customs clearance for all import and export shipments, ensuring accuracy of HS codes and compliance with local regulations.
- Plan and coordinate delivery of goods from both local and overseas suppliers in compliance with company standards and contractual requirements.
- Work with authorities to secure necessary certifications and import/export licenses.
- Ensure compliance with Incoterms, trade finance requirements, and international logistics regulations.
- Coordinate and handle insurance claims for damaged or lost machines and shipments by working closely with insurance providers, customers, and relevant authorities to ensure prompt and effective resolution.
- Manage invoices related to logistics services and ensure timely payments in line with company procedures.
Inventory Management (10%)
- Prepare monthly reports on machine stock and spare parts in/out transactions.
- Control office showroom inventory management.
- Maintain accurate documentation and records of machines and warehouse activities.
- Monitor and control spare parts and test pieces attached to machines.
- Implement and follow procedures for ordering and organized storage to minimize damage, deterioration, or loss.
- Manage stock levels and share inventory data with relevant departments.
- Utilize ERP or Warehouse Management Systems (WMS) for accurate inventory control and reporting.

- Proficient in either English or Japanese (Business level).

- Strong leadership and people management skills.

- Strong computer skills, including MS Word, Excel, and PowerPoint.

- Excellent organizational skills with the ability to manage multiple tasks simultaneously.

- Minimum 3 years of experience in logistics, with at least 1–2 years in a supervisory or coordinator position

- Careful, punctual, and willing to work overtime when required.

- Bachelor’s degree or higher in Logistics, Supply Chain, International Business or related fields.

- Good relationship with Customs authorities is an advantage.

- Ability to work under pressure and resolve issues or complaints in a timely manner.

- Professional business manner, good communication, and proper etiquette.

- Solid knowledge of customs laws, regulations, and international trade terms.

- From 28 to 40 years old.

- CV must be written in English and clearly state desired salary.

- Special event benefits: marriage, birth, gifts on Lunar New Year & Women&039;s Day, etc.
- Professional and international working environment.
- Attractive and competitive salary range (basic salary & allowances).
- Working time: Monday to Friday.
- Full benefits & SHUI in accordance with Labor Code.
- Soft skills and professional development training.
- Annual salary review, bonus reviews twice a year.
- Annual health check- up and health insurance packages.
- Company trip, team building & other company events.
- Long- term rewards for more than 5 years of employment.
- Up to 14 paid leave days.

Cập nhật gần nhất lúc: 2025-10-03 00:20:02