Import:
Support to communicate with warehouse and factory manager for smooth unloading and returning the containers on time to avoid any demurrage/detention charges.
Support to work with shipping line to receive a Tax invoice and container deposit refund as required.
Check and Handover all the import documents to the accounting team for filing.
Weekly update both the ICC and Internal Team regarding Import Shipments status.
Input data for record and filing
Support to collect and check all the import documents received from ICC (Invoice, Packing List, Sales contract, BL copies, Certificate of Origin, and other documents that are required for smooth clearance. All these documents should be verified on draft with the concerned people whether the internal team or the External shipper.
Prepare the required documents and take it up with the insurance agent if any Container is found to be of defects damaging the goods.
Support for the activities related to customs and proceed under the Supply chain team’s guidance and approval on all special and new cases handling on every season
Contact the shipping liner on import arrival notice, invoice/debit notes, and make payments on time by coordinating with related people.
Support to Notify the Internal and External team/people regarding the import shipment&039;s arrival at the Warehouse and the date, time, and place of Unloading to carry out the procedures during unloading import shipments (Inspection of containers and goods condition, cutting test…)
Track and update the ETA Shipment timely based on Nonfiction from ICC / Procurement.
Coordinate with ICC team/supplier to collect all Import documents for CHA on time.
Support to Work and Negotiate with the liner/Seller/Broker regarding free days for smooth clearance of Import Shipments.
Support to Follow up with the External Surveyor on the cutting test results and verify, collect it, and send the reports to the concerned people.
Support to Work and negotiate with the liner on container repair charges if the containers were found to be damaged during transit.
Support to Inform/follow up with factories/warehouse, inspection agent, and seller for the surveyor/unloaded arrangements as required.
Export:
Collect, and check all export docs (invoice, packing list, customs declaration) to handover to the accounting team and filing
Work and follow up with the internal team on product availability, inspection, and export movement.
Prepare the export shipping documents (Export invoice, Packing List, Sales contract, and other documents related to exports) and hand over it to the clearance agent.
Support to Contact shipping liner/ Freight forwarder for booking good quality containers and arranging transportation for movement to the factory.
Prepare and circulate the export shipment status file to the Internal team, LMT, ICC, and Board at frequent time intervals.
Follow up – regarding empty container movement to the factory, stuffing of container, and sailing of container
Follow up with the freight forwarder on receiving the draft BL, verify and collect the original BL (Sea Waybill, Housing Bill……) once the vessel is sailed.
Liaise with CHA, Inspection Party, and related authorities toward certificates and all required Export docs for its on- time submission.
Coordinate with the production team for shipment progress and volume delivered to ISP for a month, gather the available details, and circular to everyone if there is any delay in the production.
Email the Final shipment advice to ICC at frequent intervals before the end of the month.
Support to Coordinate with the production team on stuffing out the volume of the month before the cut- off date to the port.
Support some steps of import- export procedure as required/instructed.
End of the month, check and verify the List inspection fee of factories from SGS, collect related documents/reports, and hand them over to the accounting team for payment.
