Check timecards, listing the number of days, lateness, absence without permission, medical leave reports, etc.
Check weekly duty rosters, keeping track of changes in shifts and team members on emergency leave such as medical leave or compassionate leave.
Carry out any other reasonable duties and responsibilities as assigned.
Record these in the attendance report including split shifts and transportation claims.
Attend F&B and F&B department meetings, keeping attendance, writing minutes and sharing the minutes to all concerned.
The Management reserves the right to make changes to this job description at its sole discretion and without advance notice.
Prepare the supervisors’ files for briefings, including daily function sheets and documents of other F&B activities held in the hotel.
Handle team members’ particulars and enquiries on public holidays, vacation days due to them and recording of their medical records.
Type and follow up on six months objectives, arranging team member and manager discussions for the employee’s progress report and assist in translations where necessary for team members.
Arrange team members’ uniform requests and filing of accident reports.
Maintain high customer service focus with the customers always in mind.
Handle requests by other departments concerning the F&B department and process cake orders.
Contribute ideas and suggestions to enhance operational and environmental procedures in the hotel.
Possess a positive attitude, take responsibility and initiative to resolve issues, communicate clearly with customers and colleagues.
Respond quickly and positively to changing requirements including those on performance.
Maintain high team focus by cooperating and supporting colleagues in the pursuit of team goals.
Arrange F&B department and F&B office requisitions such as office materials, food and beverage requests, and market lists to ensure sufficient stock.
Actively promote the service and facilities of Hilton hotels to guests and suppliers.
Collect mails, write letters, memorandums and follow up on memos.
Fill productivity forms pertaining to the number of team members’ strength in their respective sections, overtime hours and number of extra labour involved.
Perform all duties and responsibilities safely for yourself and others in the workplace.
Take charge and ensure that the filing system in the F&B office is effective.
Motivated and committed, approach all tasks with enthusiasm and seize opportunities to learn new skills or knowledge in order to improve personal performance.
