Project Coordination
Serve as a central point of contact for project- related communication. Prepare and distribute project- related communications to stakeholders, ensuring clear and effective communication channels.
Maintain accurate and organized documentation, including project plans, meeting minutes, action items, and status reports.
Report status regularly to track project progress against goals, objectives, and timelines and keep stakeholders informed.
Assist in project planning, establish timelines, and track project progress to ensure timely completion of deliverables.
Administration support
Act as a note- taker during meetings with suppliers and key stakeholders, capturing action items and following up on tasks post- meetings.
Manage the meeting calendar, coordinate with relevant internal and external stakeholders to schedule meetings, send out invitations for testing, reviews, and other activities.
Ensure version control, accessibility, and confidentiality of key documents.
Assist in creating and formatting presentation slides and documents for internal and external stakeholders.
Lab Consumables and Equipment Monitoring
Coordinate the procurement, maintenance, and tracking of supplies, equipment, consumables, and fixed assets for the NPI Center.
Monitor inventory levels of lab consumables and equipment, ensuring an adequate supply for ongoing projects and coordinating procurement as needed.
NPI Center Support
Coordinate the receipt and transfer of goods, such as samples, and handle purchasing inquiries.
Support the organization of NPI Proactive Innovation events.
Work with IT to monitor employee activities through cameras and fingerprints, manage visitor & investors access, support events at the NPI center, and ensure the security of the facility.
Send requirements to suppliers, coordinate with designers and construction teams (for NPI Center, NPI Department at the Factory) to ensure meeting all requirements and timely execution.
