Hành Chính Nhân Sự

POSITION DESCRIPTION
Responsibilities
Office manager and General director
HR/Admin Executive
Reports to
Receptionist
Phones
• Ensure phone is answered promptly and courteously.
• Remember to get someone to cover reception when you are on lunch or toilet break as above
• Answer phone within three rings and take appropriate messages, including name, company name & phone number
Reception
• Attend to all Visitors, offer tea/coffee/water – ensure reception is quiet and calm whilst visitors are in
• Sign Visitors in and out
• Monitor and order stationery (monthly and not over budget VND……… per month)
Post
• Type/write up envelopes for mailing / stamp and note in mail book
• Incoming mail- open mail, date stamp it, put into files and distribute it to appropriate personnel as soon as it comes in
Couriers
• Ensure Courier items are sent promptly
• Ensure incoming courier items are distributed promptly & email sent advising their arrival
Administration
• Weekly/ monthly meeting with Principal if required
• Update and maintain Contact database
• Monthly One on One’s with Chief Operating Officer
HR Coordination
HR Policy
• Ensure to comply with company policy
• Work with COO & Principal to build up a suitable policy for VN office but still consistence with Group’s.
Recruitment
• Attracts applicants by placing job advertisements; contacting recruiters, using newsgroups and job site
• Establishes recruiting requirements by studying organization plans and objectives; meeting with managers to discuss needs.
• Determines applicant qualifications by interviewing applicants; analyzing responses; verifying references; comparing qualifications to job requirements.
• Establishes recruiting requirements by studying organization plans and objectives; meeting with managers to discuss needs.
Employee profiles
• Ensure employee submit document/information following to Labor Code.
• Collect and file employee profile/information and other HR data in place
Employment offer/ Labor Contract
• Prepare Employment Offer/Labor Contract as assigned
SHUI/Visa/Work permit
• Support expat to get passport, Resident card, visa, air ticket, Hotel booking or relevant tasks assigned for foreigner.
• Register SHUI for staff arrival/departure
Timesheet
• Update monthly timesheet to the team
• Collect weekly timesheet every Friday and submit to Barbara Keller on next Monday
• Compile and submit timesheet monthly on the 26th of each month to Accountant for payroll calculation.
Leaves
• Keep track all leaves of staff update
• Ensure all leaves request are submitted and approved prior staff take off
• Send leave log each month to accountant for payroll calculation
• Ensure all leaves request comply with HR policy of Group
Requirement
Other tasks related to Office management which has not mentioned above.
• Excellent MS office skills
• 1 years experience or Fresher
• Bachelor or above specializing in related major
• Excellent telephone, verbal, and written communication skills.
• Advance English
Benefit
• 12 annual leaves
• Performance annual review
• 13th salary

Cập nhật gần nhất lúc: 2024-04-26 13:00:21