Perform daily administrative tasks for Store’s smooth HR operations in term of training, recruitment, HR management & Reports
Employer Branding Support
Other duties
Rules and Regulations
Employee Relation & Performance
Recruitment
Other duties- Support other departments as necessary.- Other tasks or responsibilities as assigned by HR Deputy Manager, HR Manager, Store Manager
HR management & Reports- Ensure General Staff’s attendance and attire.- Identify potential staff for succession planning purposes.- Check information and provide report when necessary.- Manage all store staff & Promoters personal and job information.- Take photo for new staff (including Promoter) and proceed employee magnet card printing.- Collect new staff’s information and process hiring step on the system.
Training activities- Be in charge of new staff orientation program.- Train promoters on Store rules.- Receive training request from Line Manager(s) and work with them to develop materials for training.- Prepare logistics for training (book room & projector, send invitation, check attendance, make training report etc.) & conduct training.
Rules and Regulations- Follow all working procedures, the company’s policies, rules and regulations.- Check, monitor, remind and guide General staff to follow the rules and regulations.
Recruitment activity- Coordinate with Hiring Manager to understand the scope, responsibilities and requirements of positions to be filled.- Define job accountabilities and requirements of vacancies, make necessary adjustments to the description and expectation to fill in the positions.- Implement recruiting process: phone screening, interviews, reference check, offer…- Follow up with filled vacancy to ensure the selected candidate to meet company’s needs, resolve issues with Hiring Manager on staffing actions.- Manage existing candidate database to exploit for future positions.- Maintain a good relationship with candidates for future and/or unexpected hiring need- Create strong network within company, vocational centers and universities, in social channels to maximize the chances.- Identify appropriate channels for sourcing potential candidates, take initiatives for attracting and retaining talents.- Manage applicant information in recruitment database in proper manner.- Stay up- to- date with industry trends- Conduct exit interview and analyse the reasons of resignation.- Prepare recruitment reports weekly/ monthly
Employee Relation & Performance- Participate in Branding activities through social media channels.- Coordinate with universities, events in relation to targeted hires.- Support Management Trainee program to attract the most potential candidates.
