General Administration Officer

This is a hands- on leadership role with real responsibility and influence. You will report directly to the European Director of BARTELS Vietnam and be a key part of the company’s growth journey, where you will also be given the keys to leave your own mark and impact.
General Administration Officer, you will take ownership of BARTELS Vietnam’s administrative backbone.
You will work closely with internal administrators, your assistant, external lawyers, bookkeeping agencies, and our CPA. Your role is not to do everything yourself, but to ensure that everything is done correctly, on time, and with strong internal controls, and you stay on top- without surprises.
Current Setup
You will be responsible for structuring, leading, and scaling this setup as the company grows.
1 external lawyer
1 CPA
2 internal administrators
1 external bookkeeping agency
HR Administration

Implement and manage proper onboarding and offboarding processes.
Ensure salaries are calculated and paid accurately and on time.
Ensure compliance and consistency in employment contracts and internal policies.
Support staff with employment- related questions and clarifications.
Track social insurance and salary- related compliance.
Attend labour court with our lawyer and ensure our interests.

Banking and Payments

Manage and authorize payments, deposits, and transfers.
Oversee payment cycles and cash flow coordination.

Legal and Compliance

Work closely with external lawyers to ensure compliance with Vietnamese laws and regulations.
Maintain a long- term, preventative approach to compliance and documentation.
Identify legal risks early and propose better solutions.
Review, improve, and standardize contracts and agreements.

Purchasing and Supplier Management

Maintain and manage supplier records and compliance.
Review and coordinate contracts for purchasing and services.

Finance and Accounting

Issue VAT invoices and track missing tax invoices.
Review daily sales reports from outlets and ensure correct revenue attribution.
Continuously improve financial systems and reporting structures.
Interact directly with the tax authorities together with our bookkeeper and CPA as needed.
Maintain financial master data such as customer codes, supplier codes, and item codes.
Ensure frequent and accurate reconciliation of company accounts.
Work closely with the bookkeeping agency and CPA.

Willing to work in a fast- paced, international working environment.
Solid foundational knowledge of administration, HR, accounting, legal, and compliance matters for the Vietnamese market.
Detail- oriented, careful, honest, and highly responsible.
Experience in F&B / hospitality is a strong advantage.
Strong systematic mindset, with a focus on processes and long- term solutions.
Minimum 2 years of experience in general administration, admin, office management, or back- office roles.
Able to communicate in basic English or above (reading, writing, and work- related communication). High fluency it not needed, as long as we can understand each other.

Periodic salary review / performance- based salary increase.
Structured training and development, enhancing management skills and systematic thinking.
Tet bonus (13th- month salary) in accordance with company policy and business performance.
Competitive salary, negotiable based on experience and capability.
Full participation in Social Insurance, Health Insurance, and Unemployment Insurance in compliance with Vietnamese Labor Law.
Direct collaboration with foreign managers, gaining exposure to international operating standards.
Work in a transparent, international working environment with an open mindset.

Cập nhật gần nhất lúc: 2026-02-02 06:35:02