Faculty Assistant (Admin Assistant)

The duties and responsibilities of Faculty Assistant include but is not limited to:
Daily responsibilities

Communicate with the study program partners in Germany
Support the examination office at VGU and at the German partner universities.
Prepare time sheets and other required documentation for part- time (visiting) lecturers and teaching staff.
Assist in organizing exam
Be in charge of having students’ grades input in the VGU’s Integrated Campus Management System (ICMS) and have them kept up- to- date. [U1]
Arrange the visits of faculty from the German partner universities
Handle the posting of exam problem and answer sheets between the German partner universities and VGU
Assist with various day- to- day academic and other activities.
Support the scheduling, resource planning, and operation of teaching modules (timetables, room booking, attendance lists, distribution of course material, course evaluations, etc.).
Be the point of contact for students (and their parents) having study program related inquiries.
Cooperate closely with the other departments

Periodic/ Irregular responsibilities

Support the preparation of academic- affairs- related certificates for students
Support the preparation of students’ stay at the German partner universities
Yearly admission process
Enrolment process at German partner Universities
Assist the study programs in updating relevant web pages and take part in marketing activities
Assist with scholarship procedures
Temporarily take over responsibilities of other Faculty Assistants in case of absence, such as sick leave, annual leave, etc.
Take part in organizing larger VGU events such as Opening Ceremonies or Education Fairs, as well as academic events such as conferences
Support the necessary arrangements for foreign students at VGU

Other duties

Other duties as assigned by the Supervisors.
Support the academic faculty in any other tasks assigned by the Supervisors.

Qualification: Bachelor degree in business administration, economics, social sciences, mathematics, engineering or related fields.
Experiences:

First working experiences in the fields of Academic Affairs and Higher Education Administration

Knowledge:

Knowledge of sorting/filing techniques and records retention policies and schedules to maintain accurate records
Knowledge of office management principles, methods, and procedures
Understanding about Vietnamese and German education system is an advantage

S
kills

Customer- oriented mindset
Good manners of expression, good writing skills and organizational skills
Being careful and attentive to detail
Knowing German language is an advantage
Good command in using MS Office Software
Proficiency in English both in written and orally
Be able to work efficiently, independent and self- organized
Handling student&039;s concerns in a professional manner

Behaviours required

Good attendance and punctuality
Respect for cultural background of staff, students and partners
Courteous and friendly
Teamwork mindset

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Cập nhật gần nhất lúc: 2025-08-09 05:20:02