Executive Assistant - Trợ Lý Giám Đốc

Job SummaryWe are seeking a highly detail- oriented and proactive Executive Assistant to support CEO in managing its administrative and operational tasks. This role requires exceptional organizational skills to handle meeting coordination, documentation, and follow- up with C- level executives, and managers to ensure the timely completion of tasks and projects aligned with CEO decisions.

Key Responsibilities:

- Meeting Management:

• Schedule, organize, and prepare for CEO meetings, including drafting agendas, gathering relevant
materials, and coordinating with participants.
• Distribute meeting minutes promptly and ensure all action points are clearly assigned to responsible
• Attend meetings to take detailed minutes, capturing key decisions, action items, and timelines.
individuals.

- Follow- Up and Task Coordination/Project Management:
• Proactively follow up with meeting participants to ensure tasks are completed within agreed
• Track progress on action items assigned to participants during CEO meetings.
timelines.
• Provide regular status updates to CEO on outstanding tasks and escalate issues as necessary.

- Administrative Support:
• Manage calendars, appointments, and correspondence for CEO.
• Organize and maintain a structured filing system for CEO records, ensuring accessibility and
• Prepare, review, and maintain key documents, presentations, and reports.
confidentiality.

- Communication Management:
• Serve as the central point of contact between CEO and internal/external stakeholders.
• Draft, proofread, and respond to correspondence on behalf of CEO, ensuring alignment with
rganizational priorities.
• Communicate CEO directives to relevant teams and facilitate seamless coordination.

- Operational Efficiency:
• Monitor workflows related to CEO tasks and identify opportunities to streamline processes.
• Implement tools and systems to improve task tracking and reporting efficiency.

- Ad- Hoc Support:
• Provide personal support to CEO as needed.
• Assist with special projects and other tasks as requested by CEO.

Personal Attributes- Proactive, resourceful, and solutions- focused.- Detail- oriented, with a commitment to accuracy and thoroughness.- Professional demeanor, with the ability to manage confidential information sensitively.- Strong interpersonal skills to engage effectively with senior executives and diverse teams.- What We Offer- Competitive salary and benefits.- Opportunities for professional growth and development.- A collaborative and dynamic work environment.
Skills:- Exceptional organizational and time management abilities.- Strong written and verbal communication skills.- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and task management tools (e.g., Trello, Asana, or similar).- Ability to manage multiple priorities and meet deadlines in a high- pressure environment.- - Strong analytical and problem- solving skills.
Education: Bachelor’s degree in Business Administration, Management, or a related field.
Experience:- At least 1–2 years of experience in an executive assistant or similar role, supporting C- level executives or senior management.- Demonstrated experience in managing meeting minutes, task follow- ups, and stakeholder coordination.

- Private health insurance.
- Monthly salary and 13th- month salary.
- Working in a friendly and young environment.
- Exciting annual trip, team building (domestic and foreign).
- 12 days of annual leave, 10 days of sick leave, and public holidays according to state regulations.
- Award for best performance.

Cập nhật gần nhất lúc: 2025-09-19 03:30:03