Executive Assistant To Gd

JOB SUMMARY
ESSENTIAL DUTIES & RESPONSIBILITIES
Provide high- level administrative support by conducting research, preparing statistical reports, following up all current projects, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
Prepare and manage documents, memos for General Director.
Provide administrative support to General Director and GD office.
Conduct “office Round table meeting” with General Director to understand the office staff’s expectation, also promoting the culture and directions, visions, company targets to them and get the improvement ideas to make the company to be the best furniture company.
Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing and confidential letters.
Other duties as assigned by General Director
Better follow up with management team and other staff for any requirements by General Director in the most effective way.
Directly report to BOD all issues happening in the internal for both Operations and Office.
Prepare, set up, or coordinate meetings, conference and take meeting minutes when required for both internal and external.
Be the key person to join daily/weekly operations meeting to follow up all activities of shop floor as Past due item, WIP, Out of Box quality, On time delivery of 3 facilities and give fully support to Business Leaders for Production’s difficulties and work with the related department heads to fix it.
Work with General Director to prioritize working schedules, such as meeting and travel scheduling etc.
Work with Business Leaders to promote the company’s culture as Core and Growth values, vision and missions, Code of Conduct and Touchstone to the team members, make sure all employees to have clearly understanding, working and living on them.
Translate and interpret when required.
Join in all project meetings/financial review and give a highly follow up with the team members to make sure the tasks done as promised.
Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.
Assist Management Board to establish and develop company culture, and provide support to company activities.
Be involved in company social functions when required, such as, meeting with government officers, important client, and etc.

Education
· Secretary or Office Management certificate is a plus
· University Diploma
Experience
· 5+ years experience supporting at the executive level
· Strong knowledge of MS Office, including Word, Excel, Outlook and especially PowerPoint.
· Experience cost management.
· Knowledge of the resources and equipment used within secretarial work.
· Excellent calendar management skills, including the coordination of complex executive meetings
Skills and abilities
· Able to take minutes and plan agenda
· Able to organize meetings, chase up items on behalf of the GD; liaise with management team, other services and agencies.
· Ability of working under pressure;
· Ability to solve problems and make decision in short period.
· Work requires willingness to work a flexible schedule
MENTAL & PHYSICAL DEMANDS/WORKING CONDITIONS
1. Mental & Physical Effort
Excellent inter- personal skills
Analysis and judgment
Working Conditions
Stands and walks/moves to different locations as needed
Office facility environment

- A democratic, modern, and professional working environment with opportunities for career advancement and long- term stability.

- Health insurance and unemployment insurance contributions as per government regulations.

- Comprehensive healthcare benefits.

- Other benefits according to company policy.

Cập nhật gần nhất lúc: 2026-01-25 04:50:03