Executive Assistant

Location and Schedule:

Ciputra Campus: Shophouse A26, Sunshine City, Nam Thang Long Urban Area (Phase 2), Phu Thuong Ward, Hanoi.
The schedule may change during spring, fall, summer, and winter breaks.
Working hours: 9:00 AM- 6:00 PM (Monday to Saturday)

Key Responsibilities:
Executive Support

Organize and support meetings: prepare agendas, gather documents, schedule attendees, and take minutes.
Draft, respond to, and organize emails, messages, and internal/external correspondence.
Relay key communications between the CEO and internal teams.
Handle administrative and procedural legal tasks (e.g., preparing contracts, working with legal advisors, supporting internal policy updates).
Manage the CEO’s schedule, including meetings, events, classes, and travel arrangements.
Ensure the confidentiality of sensitive information and strategic matters.
Manage academic communication with students and parents for the CEO’s teaching responsibilities.

Technology & Workflow Automation

Develop internal tools or simple scripts to support recurring business functions.
Assist in managing and integrating CRM systems and internal databases.
Build and manage automated workflows to streamline recurring tasks.
Research, test, and implement AI tools and automation software (e.g., Zapier, Notion AI, ChatGPT) to improve operational efficiency.

Project & Systems Management

Identify inefficiencies in day- to- day operations and propose smart, tech- driven solutions.
Support the CEO in planning, structuring, and managing diverse projects using digital and AI- enhanced tools.
Coordinate cross- functional efforts across departments to align with strategic goals.
Optimize task tracking systems and documentation workflows (e.g., Notion, Airtable).

Comfortable working with AI and automation tools (e.g., ChatGPT, Notion AI, Otter.ai).
Strong problem- solving mindset and self- initiative in learning and applying new tools.
Ability to work under pressure, maintain professionalism, and handle multiple priorities.
Demonstrated experience or familiarity with workflow and productivity tools
Interest in business operations, system building, and potential long- term growth into leadership roles.
Highly detail- oriented with excellent organizational and time management skills.
Language requirement: good command of English (equivalent of IELTS 6.5 or higher)
Strong written and verbal communication in English (working environment is English- speaking).
Bachelor’s degree or higher

12 days of annual leave, additional sick leave, and holidays per Vietnamese labor law.
A supportive culture that values initiative, creativity, and personal growth.
Clear career progression path with annual performance reviews and salary raises.
Competitive monthly salary (Up to 20,000,000 VND per month) with bi- annual performance bonuses.
Tuition discounts (up to 80%) for family members of employees.
Friendly, international working environment with English- speaking colleagues.
Opportunity to join internal English or Korean classes and workshops.
Professional development: hands- on exposure to cross- functional business operations, AI tools, and strategic execution.

Cập nhật gần nhất lúc: 2025-09-05 23:00:03