Documentation Staff

Register for plant quarantine and fumigation services for each shipment; follow up on sample collection, inspection results, and issuance of required certificates.
Liaise with third parties such as freight forwarders, shipping lines, inspection companies, fumigation service providers, quarantine authorities, banks, and trade offices to ensure smooth documentation and shipment processing.
Monitor fumigation schedules and ensure that certificates are received on time and correctly issued.
Coordinate with internal departments such as Sales, QC, Warehouse, and Production to gather accurate shipment details for documentation purposes.
Prepare, verify, and finalize full sets of export documents including Commercial Invoice, Packing List, Bill of Lading, Certificate of Origin (C/O), Phytosanitary Certificate, Fumigation Certificate, and other shipping documents in accordance with sales contracts or L/C terms.
Supervise or coordinate on- site operational tasks at loading points or ports, including container stuffing, sealing, weighing, and sampling processes.
Coordinate and resolve any on- site or documentation- related issues that may arise during cargo handling or customs clearance.
Organize, archive, and manage export documentation in a systematic and accessible manner.
Monitor vessel schedules, booking confirmations, cut- off dates, and ensure timely delivery and dispatch of shipments as per the plan.
Handle documentation under L/C and T/T payment terms: prepare documents as per L/C conditions, submit to banks, and track the payment status.
Perform other tasks assigned by the Logistics Manager or department head.

Behavioral Competencies: Good communication, enthusiasm, responsible at work, high pressure ability.
Education/Academic: Bachelor&039;s or College’s degree preferably in foreign trade, import and export others related.
Language/Computer: Preferred can communication in English. Good at Excel, Words, Power Point and other office computer skills.
Experience: At least 2 years&039; experience in logistic, import and export field.
Technical Skills/Competencies: Teamwork player.

- Được làm việc trong 1 môi trường chuyên nghiệp
- Mức lương cạnh tranh
- Công ty tổ chức du lịch hằng năm cho tất cả công nhân viên
- Chế độ phúc lợi tốt: lương tháng 13 + KPI (1- 3 tháng lương), nâng lương hằng năm

Cập nhật gần nhất lúc: 2025-08-11 15:45:03