Deputy Head of Building and Facility Management (for Asset Management)

The duties and responsibilities of Deputy Head of Building and Facility Management (for Asset Management)
include but is not limited to:

Manage staff under the field assigned by Head of the department; directly Responsible for managing teams: Assets and coordinating the use of laboratory equipment, inventory, managing space usage and locks, managing services such as security and cleaning, managing processes of the BFM department, managing support teams;
Providing professional support, guidance and advice in relation to all day to day operations to site based FM teams;
Ensuring that all contractual and statutory requirements are met in full across the existing internal regulations of VGU and regulations with the provision of high quality management information;
Managing the FM Audit hierarchy, Quality Management Programme and Promoting Best Practice across all sites; Coordinate with IT to ensure good condition of network system and other IT equipment;
Consolidate report and perform asset management duties as per the Government regulations.
Manage, guide and effectively use facilities, equipment, and tools, save utility.
Supporting the Group Head in providing creative and commercial solutions to future bid requirements and producing "first draft" submissions; Compiling cost and data information for future bids so as to ensure risks and margins can be accurately identified;
Monitoring budgets and outcomes for all site based FM Works programmers and undertaking formal audits;
Security and cleaning management.
Plan and prepare annual budget estimates for: purchasing stationery, regular items, inventory and services such as security- cleaning- insect control, working with industries and faculty to plan for new procurement and maintenance of laboratory equipment, procurement and maintenance of classroom equipment, meeting rooms, and other items to support events;
Asset management; Arrangement of usage and management of all facilities of VGU: facilities, equipment, working equipment; ensure utility availability for the whole university. Manage assets obtained from international cooperation projects of VGU (if any);

Qualification:

Bachelor degree in business administration or related field;
Professional health & safety qualification e.g. NEBOSH General Certificate, IOSH.
A higher degree and/or relevant post graduate/professional qualification in facility management is a plus;

Experiences:

Experience in Facility Management of university or other service oriented institution/company.
Experience in leading teams of technicians or other;

Knowledge:

An experienced senior facility management professional with a sound knowledge of a Statutory compliance;
Understanding of workings of technical equipment;
A progressive, dynamic and flexible approach to delivery of Facility and Asset Management Services;
Demonstrable experience of delivery in a similar role with experience of Bid support, development and mobilisation of new contracts;
A sound knowledge of MS Word, Excel and Project;
A proven track record of Customer Relationship, Quality, Project and Financial Management;
Basic knowledge about repairing facility equipment e.g. Air Conditioning, electrical cabling, etc.
Excellent Interpersonal and Drafting skills;

S
kills

Ability to understand and analyse data and produce coherent reports to present to senior management;
Fluent in both oral and written English, fluently use English in discussions/meetings and prepare English report;
Excellent interpersonal and communication skills and ability to work collaboratively;
Excellent organisational skills.

Behaviours required

Willingness to spend periods away from home (overnights) and to work some unsocial hours (evenings and weekends).
Highly responsible;
Openess, willing to work within the team;

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Cập nhật gần nhất lúc: 2024-04-03 10:59:22