Job Description: Assistant to Account Director
Overview:
The Assistant to Account Director plays a crucial role in supporting the Account Director and the broader account management team in delivering exceptional service to clients. This position requires strong organizational skills, attention to detail, and the ability to effectively manage multiple tasks in a fast- paced environment. The Assistant to Account Director serves as a liaison between internal teams and clients, ensuring smooth communication and execution of projects.
Key Responsibilities:
Administrative Support:
Provide comprehensive administrative support to the Account Director, including managing calendars, scheduling meetings, and making travel arrangements.
Maintain organized files and records, both electronic and physical.
Prepare and distribute correspondence, reports, and presentations as needed.
Client Communication:
Coordinate client meetings, conference calls, and presentations, ensuring all logistics are in place.
Serve as a primary point of contact for clients, handling inquiries and requests promptly and professionally.
Maintain strong relationships with clients to understand their needs and preferences.
Assist in preparing client proposals, contracts, and presentations, adhering to established branding and quality standards.
Foster positive client relationships by demonstrating responsiveness, attentiveness, and a commitment to exceeding expectations.
Project Coordination:
Help gather project requirements, assets, and feedback from clients to facilitate smooth project execution.
Monitor project timelines and deliverables, keeping stakeholders informed of progress and addressing any issues that may arise.
Assist in the development and execution of client campaigns and projects, working closely with internal teams such as BOD, creative, and production.
Financial Management:
Assist in budget management and financial tracking for client accounts, including processing invoices and expense reports.
Monitor project budgets and expenses, ensuring accuracy and adherence to client agreements.
Team Collaboration:
Collaborate with account management team members to brainstorm ideas, develop strategies, and solve problems.
Coordinate cross- functional team meetings and facilitate communication between different departments.
Foster a positive and supportive team environment, contributing to a culture of collaboration and excellence.
Qualifications:
Strong organizational skills and attention to detail, with the ability to prioritize tasks and meet deadlines.
Previous experience in an administrative or assistant role, preferably within an advertising agency or marketing environment.
Ability to work effectively in a team environment, as well as independently with minimal supervision.
Flexibility to adapt to changing priorities and willingness to take on new challenges.
Excellent English communication skills, both written and verbal, with the ability to interact professionally with clients and internal teams.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
Bachelor&039;s degree in Marketing, Communications, Business Administration, or related field preferred.
This position is a perfect match for you if you are:
Ambitious.
Seeking to improve your professionalism.
Career- oriented.
Looking to work with industry experts.
