_Roles & Responsibilities_
Administration
Manage incoming and outgoing mail and calls, ensuring accurate information is delivered to the appropriate persons in charge.
Greet & welcome visitors.
Keep a professional appearance of the whole office area.
Representative to
work with the office building
Work with building managers & technicians;
Manage office in/out delivery process;
Register for new comer process (employee card, parking card,…);
Coordinate with building for regulation and operations.
Assist BOD as per request.
Manage office payment (mobile phone, taxi, office rental, laptop fee, other office expense…).
Assist employee for travel logistics (booking flight, hotel, other guidance…).
Manage all office assets & equipment.
Working visa, residence card, work permit.
Work with office suppliers (printers, IT, plants, stationery, pantry supplies…) to provide and maintain the best quality and stocks.
HR
Be in charge of Employee Termination Procedures.
Provide administration and general support in ensuring compliance with Health & Safety Regulations.
Manage Annual Leave forms of all employees; tracking & recording Annual Leaves & Overtime data.
Collaborate with Operation Team to plan strategic events/activities to enhance the company&039;s reputation and recruitment brand, such as internship program, honor MKT & communications award...
Regularly update and maintain HR- related forms, templates, and standard documents in alignment with company guidelines.
Support execute engagement activities and internal communications; including conducting survey & providing in- depth feedback. Liaise with Operation Team to develop action plans addressing agreed- upon issues.
Join in organizing annual activities: Company Trip, Team Building, Company Birthday, Workshops, Special Events,...
Plan & execute annual Health Check- up program & Health Insurance.
_Candidate Profile_
We would like to hear from those who have:
Excellent communication (oral and written) and presentation skills.
Demonstrates a strong customer- service mindset, prioritizing stakeholder satisfaction and service excellence.
Attention to details- attention to details- attention to details, in both administrative and daily operations.
High work standard and integrity.
Be good at MS Office; ability to photo and video- editing software is an asset.
Strong ability to organize and systematize work effectively.
At least 2 years of experience as administration or general HR executive.
Take initiative to provide creative solutions to issues.
Proficient command of English.
Dynamic, proactive, creative thinking.
