Perform daily administrative tasks for Store’s smooth HR operations in term of C&B, recruitment, training, HR management & Reports, system & digitalization, discipline, employee relation and performance management, Rules and Regulations
C&B (Payroll, Labor contract, PIT, SHUI)
Training activity
Rules and Regulations
Recruitment activity
HR management & Reports
Other duties
Employee Relation & Performance
HR Management and report (5%):- Ensure General Staff’s attendance and attire.- Check information and provide report when necessary.- Manage all store staff about personal and job information.- Collect new staff’s information and process on the system.- Collect and control staff document and tracking file (onboarding, health checking, AE checking...)
&039;Other duties (5%):- Support other departments as necessary.- Other tasks or responsibilities as assigned by HR Division Leader, Deputy Manager, HR Manager, Store Manager
Employee Relation & Performance (15%):- Proceed discipline process- Support to organize Briefing Session on Performance Management Process in preparation for 03 phases: setting Goals, mid- year review, year- end review- Provide ongoing support and explanation to employees on Performance Management process and follow- up to ensure effective and timely implementation of the process.- Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.- Support all gather performance evaluation document & analyses its result- Monthly report the changes of staff list and send to Trade Union- Weekly report AE checking and blue card status of store and send to C&B HQ- Support to organize Company event (Best Employee, Best Practice, Long Service, HR Day, Healthcheck, AE checking, blue card...)- Support Employee Engagement survey & co- ordinate with other Departments for action plan
Training activities (5%):Provide training activities for store relating to:- C&B policy- HR System: Edoc; HR Portal
Rules and Regulations (10%):- Follow all working procedures, the company&039;s policies, rules and regulations- Check, monitor, remind and guide subordinates to follow the rules and regulations.
Recruitment activities (5%):Support recruitment process: phone calling, coordinate in interview rounds, interview G1 positions in the interview panel, prepare and proceed onboarding procedures
C&B (55%):1.1: Payroll Management- Process, fix shiftplan error and check attendance data to summarize Roster of Fulltime and Parttime from SAP system.- Check Annual leave, Day off in lieu, Overtime data of Fulltime and Parttime store- Process Payroll Parttime store.1.2: PIT & Social insurance- Register PIT code and PIT dependant for employees.- Check PIT code for all employees.- Process claims for social insurance benefits of employees.- Complete the transfering procedure of SI Book for resigned staffs and HI cards for new staffs1.3: Labor Contract- Make and check labor contract for new staff- Make annex to labor contract, contract renewal, termination decision- Ensure labor contract and annex to labour contract are given to employees on time.1.4: Employee&039;s profile management- Set up records and update personnel file for new employees.- Manage profile of employees
