Administration & Office Management Specialist/ Chuyên Viên Hành Chính Và Quản Trị Văn Phòng - Hà Nội

As a Guru you will be accountable for:
Reception
• Perform other front- office and clerical activities smoothly
• Overseeing the management of guest and visitor inquiries at the reception counter.
• Ensuring that the company is positively represented in all interactions and promoting a positive impression to customers and visitors.
• Perform other front- office activities and ensuring daily operations, such as guest/ visitor welcoming, clerical tasks,, answering phone calls etc.
Office Supplies/ Services/ Business Trips
• Control and ensure providence of office supplies and internal services such as stationery, water, logistics, courier, etc.
• Arrange air- ticket, accommodation, transportation, travel insurance, visa, etc. for employee business trips
Office & Asset Management
• Make periodical office audit and ensure necessary maintenance and repair, and all equipment, tools are in proper conditions.
• Oversees all relevant office physical conditions such as office rental, layout, facilities, assets, security, hygiene and cleanliness and ensure physical security operations in accordance with ISO and related requirements.
• Control asset, conduct periodical inventory and liquidation, follow up for fire/asset insurance
• Make plan and implement annual fire fighting operation activities and ensure office fire and safety conditions
Expenditure Control and Vendor Management:
• Negotiate contracts and manage relationships to ensure high- quality service delivery and cost efficiency.
• Control administrative and office management expenditure and ensure all items invoiced and paid on time
• Manage vendors/ contracts properly
• Lead the liaison with vendors and suppliers for office management services.
Employee health, welfare, events
• Organize event and employee engagement activities as assigned
• Organize annual health check and other welfare- related activities for employeé
Others:
• Propose administrative & office policies and process and ensure compliance
• Well- coordinate and support office and administrative services for branches
• Performs other tasks assigned by Team Lead, Manager

We&039;re looking for someone who has:
• High level of professionalism and ability to maintain confidentiality
• Ability to work independently with minimal supervision; good problem- solving mindset
• Experience in organizing team building and employee engagement activities is highly preferred
• Familiar with procurement procedures and vendor management, including sourcing, evaluation, negotiation and contract coordination
• Knowledge of office equipment and relevant compliance regulations such as fire safety and workplace safety standards
• Service- oriented mindset with a proactive and positive attitude.
• Good command of English (spoken and written).
• Excellent multi- tasking, organizational, time- management, prioritization skills, and able to work well under pressure.
• Ability to work onsite at the office (Floor 3, Tower B, Viettel Complex Tower, CMT8 Str., Ward 10)
• Good at interpersonal and communication skills
• Bachelor’s Degree in Business Administration or relevant major
• Advanced proficiency in MS Office, especially Excel, Word, and PowerPoint and Canva.
• Minimum 3 years’ proven experience in a senior administrative capacity, preferably in office administration, office management, general affairs, or a similar role.

Competitive salary depending on skills and capabilities;
• 13th- month salary and additional bonuses based on the business performance;
• Outdoor activities with company support: sports clubs, team building, happy hour party, birthday, company trip, staff, and family events, etc
• Good career growth opportunities with interesting and challenging projects;
• Light beverage and food are available all the time in the office;
• English, technical, and soft skills training courses;
• Additional healthcare insurance and annual health check- up;

Cập nhật gần nhất lúc: 2025-08-27 21:30:03