Administraive Assistant

As a Secretary, your typical work activities include:
Section & Department Activities

Prepare for resignation associates & conduct exit check- list.
Support in expense claim form, recording and monthly reporting, newsletter, year book/year end video.
Support in interview process.
Taxi management.
Manage Department Employee List (Internal, external, intern) and
Prepare for new joiners (PC arrangement, create User ID, phone, taxi card, welcoming new associates…).
Manage and distribute section/department asset (PCs, mouse, keyboard, RAM, monitor), prepare monthly asset report.
Get Section Head’s approval for expense claim form, work- on, TPS or other related paper work.
Manage section/department budget and purchasing.
Support in receiving/sending courier.
Purchasing office supplies as per regulation.
Manage email distribution list and Section/Department folder right granting.
Support associates in travel arrangement.
Section/Department Organizational chart.
Coordinate with other sections/departments to complete assignments.
Support in welcoming guest, invitation letters, supporting accommodation, visa and travel, gift.
Support associates in daily arising topics.

Assistant to Section Head

Arrange Section Head’s calendar for internal meeting and external meeting.
Support in receiving/ sending courier for Section Head.
Send meeting request to participants according to Section Head’s request.
Support travel arrangement for Section Head (visa, insurance, transportation, hotel and flight booking, advance and claim settlement).
Be willing to give support for Section Head for some arising issues.

Qualifications
The job might be fit for you if you have:

Proficiency in Microsoft Office (Work, Excel, Power point)
Bachelor Degree in Business Administration, Secretary, Linguistic or related fields.
Preferably 1 year + experience in similar position
Well organized, detail- oriented and ability to manage multiple tasks simultaneously
Good English skills (especially Speaking, Writing & listening)
Good communication and teamwork.
Hard working, dynamic, detail- oriented, creative and well- organized.

Cập nhật gần nhất lúc: 2026-07-07 05:00:19