Team Leadership
In charge of preparing accounting posting template and posting costing journal monthly
Collaborate with other departments such as Finance, Purchasing, Warehousing, Imex and other departments to establish clear, effective and efficient processes.
Motivate and inspire team to find efficient and effective ways in posting AP invoices timely and accurately.
Help to put in place and maintain controls to avoid or timely identify and correct any mistakes on the accounting book to ensure all costs are recorded accurately, properly and on time
Invoice Posting & Clearing
Ensure all AP invoices posted within 7 days – in align with tax and company requirements
Ensure no unreconciled ageing items in balance sheet over 30 days. Ensure action plan and proper solution for ageing items to ensure they are timely resolve
GRN clearing with no items > 30 days
Ensure Advance Invoices are properly posted and have sufficient documents/approvals before payment is requested
Process Oversight & Improvement
Identify risks and propose mitigation
Other duties as and when required by AM or CFO
Assist in reviewing Cashflow forecast with treasurer
Follow, check and report non- deductible expenses
AP outstanding report to be updated and reviewed weekly
Audit Support
Control the filing of full sets of documents (e.g., contracts, POs, invoices, DNs, payment documents, etc.) and set up proper archiving methods for easy retrieval.
Follow up, cross- check all data/reports from single accountant, centralize at 01 folder where AM will go through to review before submitting to auditors, tax authority…
In charge of preparing annual default reporting formats for new fiscal year
In charge of checking articles on contracts, contract duration, invoicing, deposit refund... of monthly expenses
In charge of fixed asset registration, capitalization and depreciation monthly
In charge of fixed asset internal transfer, disposal, physical count
In charge of reconciling all transactions and reports relating to fixed asset, CIP, CAPEX
In charge of checking asset disposal request and prepare disposal fixed asset/tools/equipment documents
Working with verification of assets Company to prepare report and follow up inspection process for mortgage of loan at VCB and leasing asset
In charge of making fixed asset note report monthly
Oversee Bank Payment process
Control payment process by implementing and executing an efficient process:
Ensuring no duplicate payment, and payments are properly matching with GRN/PO and other necessary approvals.
Documents to be submitted to the bank
